Accounts Payable Specialist (Acumatica ERP)

1840 & Company; Cebu City; On-site; PHP 521,000 - 694,000; Full time

Job summary

1840 & Company in Cebu City, Philippines is seeking an Accounts Payable Clerk to manage vendor invoices, process payments, and maintain accurate vendor records within the Acumatica ERP. The role supports timely disbursements, ensures compliance with internal policies, and collaborates with leadership to optimize AP workflows.

The ideal candidate has at least two years of AP experience, proficiency in Excel, and strong analytical and teamwork skills to thrive in a fast-paced finance environment.

Qualifications

• Minimum of two years’ experience in accounts payable.
• Experience in Health/Behavioral Health organizations is a plus.
• Proficient in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
• Proficiency in Excel program.
• Demonstrate the ability to analyze, research and reconcile account balances /problems.
• Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.

Responsibilities

• Receive and process vendor invoices in the Company’s ERP accounting system (Acumatica). Invoice processing performed in accordance with the Company’s accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.
• Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc. Ensure disbursement information is properly updated in the Company’s ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.
• Update and maintain vendor profiles in the Company’s ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.
• Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.
• Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.
• Assist Director of AP with vendor setup and maintenance, as necessary.
• Perform other tasks during the Company’s month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.
• Assist in Finance Department projects, including but not limited to vendor analysis.
• Assist in annual financial statement and other audits.

Skills

Accounts payable

Excel

Analytical skills

Teamwork

Multitasking

Attention to detail

Tools

Concur ERP Systems

Healthcare Management Software

Job description

1840 & Company in Cebu City, Philippines is seeking an Accounts Payable Clerk to manage vendor invoices, process payments, and maintain accurate vendor records within the Acumatica ERP. The role supports timely disbursements, ensures compliance with internal policies, and collaborates with leadership to optimize AP workflows.

The ideal candidate has at least two years of AP experience, proficiency in Excel, and strong analytical and teamwork skills to thrive in a fast-paced finance environment.