Accounts Payable Clerk

1840 & Company; Cebu City; On-site; PHP 521,000 - 694,000; Full time

Job summary

1840 & Company in Cebu City, Philippines is seeking an Accounts Payable Clerk to manage vendor invoices, process payments, and maintain accurate vendor records within the Acumatica ERP. The role supports timely disbursements, ensures compliance with internal policies, and collaborates with leadership to optimize AP workflows.

The ideal candidate has at least two years of AP experience, proficiency in Excel, and strong analytical and teamwork skills to thrive in a fast-paced finance environment.

Qualifications

• Minimum of two years’ experience in accounts payable.
• Experience in Health/Behavioral Health organizations is a plus.
• Proficient in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
• Proficiency in Excel program.
• Demonstrate the ability to analyze, research and reconcile account balances /problems.
• Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.

Responsibilities

• Receive and process vendor invoices in the Company’s ERP accounting system (Acumatica). Invoice processing performed in accordance with the Company’s accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.
• Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc. Ensure disbursement information is properly updated in the Company’s ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.
• Update and maintain vendor profiles in the Company’s ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.
• Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.
• Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.
• Assist Director of AP with vendor setup and maintenance, as necessary.
• Perform other tasks during the Company’s month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.
• Assist in Finance Department projects, including but not limited to vendor analysis.
• Assist in annual financial statement and other audits.

Skills

Accounts payable

Excel

Analytical skills

Teamwork

Multitasking

Attention to detail

Tools

Concur ERP Systems

Healthcare Management Software

Job description

USD 6 - 8 Hourly Intermediate Level Finance and Accounting

About the Job

The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.

Responsibilities

The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.

Works effectively with the leadership team to ensure the success of the Company and its facilities by completing the following:

CORE JOB DUTIES:

1. Receive and process vendor invoices in the Company’s ERP accounting system (Acumatica). Invoice processing performed in accordance with the Company’s accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.

2. Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc. Ensure disbursement information is properly updated in the Company’s ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.

3. Update and maintain vendor profiles in the Company’s ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.

4. Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.

5. Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.

OTHER REQUIRED TASKS:

1. Maintain relevant supporting documentation with vendor records, to ensure compliance with Company policies and other regulations. Responsibilities include maintenance of electronic vendor records within the Company’s ERP accounting system, including invoices, Forms W-9, payment instructions, vendor statements, and other relevant historical correspondence.

2. Assist Director of AP with vendor setup and maintenance, as necessary.

3. Perform other tasks during the Company’s month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.

4. Assist in Finance Department projects, including but not limited to vendor analysis.

5. Assist in annual financial statement and other audits.

Qualifications

• Minimum of two years’ experience in accounts payable
• Experience in Health/Behavioral Health related organization a plus.
• Proficiency in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
• Proficiency in Excel program.
• Demonstrate the ability to analyze, research and reconcile account balances /problems.
• Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.

Skills

Tools/Platforms

Concur ERP Systems Healthcare Management Software

Common Methodologies/Frameworks

Accounts Payable

General Skills

Medical Knowledge Analytics

Soft Skills

Attention to Detail Adaptability Communication Technical Skills

Education & Experience

Education

Minimum

Experience

3+ Years

Additional Requirements

Technological Requirements Windows

Language English

City/Province/Country Cebu City, Cebu, Philippines

About the Company

1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.

Job Overview

Employment Type

Department

Finance and Accounting

Job Level

Intermediate

Location

Years of Experience

3+ Years

USD 6 - 8 Hourly

Working Hours

Monday 08:00 - 17:00 (Pacific/Easter) Tuesday 08:00 - 17:00 (Pacific/Easter) Wednesday 08:00 - 17:00 (Pacific/Easter) Thursday 08:00 - 17:00 (Pacific/Easter) Friday 08:00 - 17:00 (Pacific/Easter)