Accounts Payable Specialist

Probe CX; Quezon City; Hybrid; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Day shift schedule for that perfect工作?

Work tool provided — everything you需要

Job summary

Probe CX in the Philippines is seeking an Accounts Payable Specialist to join our finance team on a hybrid dayshift schedule (3x per week onsite at Global One, Eastwood, Quezon City). You will review invoices, ensure proper documentation, and perform three-way matching.

Responsibilities include data entry into the ERP, setting up new clients, processing payments, month-end close tasks, and vendor communications.

Qualifications

• Graduate of accountancy or finance-related courses.
• With accounts payable experience is preferred.
• Proficient in MS Office.
• Amenable to dayshift and hybrid work arrangement (3x/week onsite) in Global One, Eastwood, Quezon City.
• Willing to render overtime and work during PH holidays.

Responsibilities

• Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
• Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
• Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
• Setting up the new client as per company Policy.
• Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.
• Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
• Process approved employee expense reports.
• Ensure all payments are properly authorized according to the company's delegation of authority matrix.
• Handle and resolve urgent payment requests or payment rejections.
• Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
• Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
• Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.
• Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
• Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
• Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.
• Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
• Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
• Assist with the preparation of documentation for internal and external audits.

Skills

Accounts payable

Overtime & PH holidays willingness

Dayshift

Hybrid work

Education

Graduate of accountancy or finance-related courses

Tools

MS Office

Job description

• Day shift schedule for that perfect work-life balance
• Work tool provided — everything you need to succeed

Duties and Responsibilities

Invoice Processing and Data Entry

• Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
• Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
• Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
• Setting up the new client as per company Policy.
• Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.

Payment Management

• Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
• Process approved employee expense reports.
• Ensure all payments are properly authorized according to the company's delegation of authority matrix.
• Handle and resolve urgent payment requests or payment rejections.

Reconciliation and Month-End

• Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
• Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
• Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.

Vendor and Stakeholder Relations

• Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
• Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
• Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.

Compliance and Administration

• Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
• Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
• Assist with the preparation of documentation for internal and external audits.

Qualifications

• Graduate of accountancy or finance-related courses
• With previous accounts payable experience is preferred
• Proficient in MS Office
• Amenable to work on a dayshift schedule and on a hybrid work arrangement (3x/week onsite) in Global One, Eastwood, Quezon City
• Willing to render overtime and work during PH holidays