Accounts Payable Specialist

Jobtailor

Philippines

On-site

PHP 446,000 - 714,000

Full time

4 days ago

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Job summary

Jobtailor is seeking an Accounts Payable Specialist in the Philippines to manage high-volume invoice processing and vendor relations. You will verify charges, perform GL coding checks, and handle reconciliations in the accounting system.

The role requires 2–5 years in AP, a relevant degree, and night shift availability (9pm–6am). Strong communication and teamwork are essential for cross-department collaboration.

Qualifications

Must have a bachelor’s degree in accounting, business, or finance from a reputable college or university.
Must live and be authorized to work in the Philippines; not eligible for relocation or sponsorship.
2–5 years of experience managing invoice payments or accounts payable portfolios.
Night shift availability: 9pm–6am local.

Responsibilities

Receive and verify invoices for high-volume accounts with minimal supervision.
Process vendor invoices through the Payment System Workflow and validate charges for accuracy.
Identify charges to be billed to Revenue Assurance for customer billing.
Record payable transactions and verify correct GL coding in the accounting tool.
Reconcile vendor accounts per audit requests and collaborate with departments.

Skills

Attention to detail

Written communication

Verbal communication

Problem solving

Customer service

Team collaboration

Education

Bachelor's degree in accounting, business, or finance

Tools

Microsoft Excel

Microsoft Word

Outlook

QuickBooks

SAPFICO

Oracle ERP

API Order Tool

Vendor Payment System

Job description

Receive and verify invoices for accounts with high-volume transactions/business processes with minimal supervision.
Process vendor invoices through the Payment System Workflow and validate charges for accuracy.
Identify charges to be passed through to the Revenue Assurance Team for customer billing.
File and record vendor disputes and follow up with vendors to ensure credits/refunds.
Record payable transactions and verify accurate GL coding in the accounting tool.
Reconcile vendor accounts per audit requests.
Validate new charges through research and information requests to other departments.
Notify the Supervisor about invoice due dates and ensure invoices are submitted for approval at least 7 business days before payment due dates.
Work with departments such as Revenue Assurance to determine new invoices/charges for payment.
Handle vendor concerns and inquiries while sustaining vendor relationships.
Enter credit card charges in the accounting tool weekly/monthly.
Pull vendor invoices manually from vendor websites and submit them to the vendor/payment system workflow according to bill drop schedules.
Create new BAN accounts in the vendor/payment system/accounting tool.
Pay invoices online or by phone and record transactions in the accounting tool according to schedule.
Perform other duties as required.

Requirements

Must have a bachelor’s degree in accounting, business, or finance related course from a reputable college or university.
Must live and be authorized to work in the Philippines; not eligible for relocation or sponsorship.
Willing to be flexible with work hours to accommodate international needs.
Must work night shift, 9pm to 6am local.
2 - 5 years of demonstrated experience managing invoice payments or an accounts payable portfolio.
Strong organizational skills, attention to detail, problem solving and decision-making skills.
Strong written and verbal communication skills required.
Ability to complete job duties with a high degree of accuracy.
Excellent customer service skills, including the ability to respond calmly and make rational decisions in stressful situations.
Familiar with Microsoft Excel, Word, and Outlook is required.
Exposure to Billing OSS, QuickBooks, API Order tool, SAPFICO, Oracle ERP, etc. preferred.
Ability to work collaboratively with a team.

Core Competencies

Demonstrates expertise in managing invoice payments and accounts payable processes with a strong focus on accuracy and vendor relationship management. Proficient in utilizing accounting tools and software to ensure timely processing and reconciliation of transactions.

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