Accounts Payable Specialist

SupportNinja; Philippines; Remote; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Health insurance

Remote work setup (laptop & headset)

Dependent coverage (1+1)

Life insurance

Retirement savings plan

Company laptop

Job summary

SupportNinja is seeking an Accounts Payable Specialist to manage vendor invoices, payments, and expense reports, ensuring accuracy and timely processing. You will maintain AP records, reconcile statements, and support month-end close while building strong vendor relationships.

You will work remotely from the Philippines with a schedule of 10am-7pm Manila time, Monday to Friday, weekends and PH holidays off.

Qualifications

• Minimum of two (2) years of experience in accounts payable or a related accounting role.
• Willingness to be assigned to local AP operations with eventual exposure to international AP (vendors).
• Strong knowledge of accounts payable processes and general ledger coding practices.
• Proficiency with accounting systems and ERP platforms.
• Strong attention to detail with the ability to maintain confidentiality.
• Strong organizational skills and communication to resolve vendor inquiries professionally.

Responsibilities

• Process vendor invoices with accuracy and proper approvals.
• Reconcile vendor statements and resolve discrepancies.
• Process employee expense reports per policy.
• Maintain accurate AP records and documentation.
• Respond to vendor inquiries with professional communication.
• Support month-end close activities and AP audits.
• Collaborate with Procurement and other departments for accurate coding and approvals.
• Identify opportunities to improve AP processes and learn best practices.
• Meet or exceed KPIs related to AP performance.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

ERP proficiency

Accounting knowledge

Tools

BILL.com

Sage

Job description

Love turning complex financial workflows into seamless operations? SupportNinja is searching for a sharp, tech-savvy Accounts Payable Specialist to master our vendor ecosystem, streamline day-to-day payables, and power the financial backbone of a fast-growing, global CX leader! If you're ready to take ownership, work with modern tools, and scale your career from local to international financial operations, we want you on our team.

• Work Setup: PH Remote
• Schedule:10am - 7pm MNL, M-F, weekends off, PH holidays off
• Equipment: Company provided standard laptop and headset
• Start Date: October 26, 2026 or sooner

Job Summary: The Accounts Payable Specialist is responsible for processing vendor invoices, payments, and expense reports accurately and on time, ensuring compliance with company policies and supporting strong vendor relationships .

What does a day in the life of an Accounts Payable Specialist look like?

Invoice Processing: Process vendor invoices, ensuring accuracy, proper approvals, and timely payment .

Reconciliation & Discrepancies: Reconcile vendor statements and resolve discrepancies in a timely manner .

Expense Management: Process employee expense reports in accordance with company policies .

Record Keeping: Maintain accurate accounts payable records and documentation .

Vendor Relations: Respond to vendor inquiries and resolve payment-related issues while maintaining a positive, empathetic, and professional attitude toward customers and colleagues at all times .

Financial Operations Support: Support month-end close activities related to accounts payable, and assist with accounts payable audits by providing documentation as needed .

Cross-Department Collaboration: Collaborate with Procurement and other departments to ensure accurate coding and approval of invoices, and collaborate with other departments as needed .

Process Improvement & Learning: Identify opportunities to improve accounts payable processes and efficiency, and continuously improve knowledge of AP processes, financial controls, and industry best practices through training and learning initiatives .

Performance & Policy Compliance: Adhere to company policies and procedures, and meet or exceed performance targets for related KPIs .

General Support: Perform other duties as assigned .

What Does a Qualified Candidate Look Like?

Must Haves / Non-Negotiable:

Experience: Minimum of two (2) years of experience in accounts payable or a related accounting role (local or international experience) .

Role Progression: Willingness to initially be assigned to local AP operations with eventual exposure to international AP (vendors) .

Technical Knowledge: Strong knowledge of accounts payable processes and best practices, along with a basic understanding of general ledger accounting and coding practices .

Systems Proficiency: Proficiency with accounting systems and ERP platforms .

Detail & Confidentiality: Strong attention to detail with the ability to identify and resolve discrepancies, and the ability to maintain confidentiality when handling financial and vendor information .

Organization & Communication: Strong organizational skills to manage multiple invoices and deadlines, combined with strong communication skills to resolve vendor inquiries professionally .

Nice to Haves / Preferred:

Platform Experience: Experience in BILL.com, Sage, or any similar platforms .

Competitive Compensation

• Day 1 Health Coverage: HMO activated starting on your very first day.
• Free Dependent Coverage: Includes one (1) dependent covered upon regularization and a second dependent added after one year of service.
• Financial Protection: Life Insurance Coverage and a Retirement Savings Program with company matching.

Weekends off and PH holidays off

100% Remote Setup: Work comfortably from home with company provided standard laptop and headset .

The duties and responsibilities listed above describe the post as it is in general terms and are not definitive. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.

SupportNinja is proud to be an Equal Employment Opportunity employer, and we do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, veteran status, disability, or other applicable legally protected characteristics under federal, state, or local law.