Accounts Payable Specialist

Deployed Philippines Inc.; Pasig; Remote; PHP 420,000 - 600,000; Full time

Job summary

Deployed Philippines Inc. is seeking an Accounts Payable specialist to manage high-volume supplier and subcontractor invoicing within weekly and monthly cycles.

You will perform three-way matching, batch payments, and reconcile creditor ledgers while maintaining supplier master data and bank details. You will collaborate with Project Managers, Regional Managers, and site teams to resolve discrepancies, chase approvals, and respond to supplier inquiries.

Qualifications

• Experience in accounts payable processing with weekly/monthly cycles.
• Proficient in Xero, Workbench or equivalent ERP software.
• Industry experience in contracting, construction, engineering, or mining sectors.
• Comfortable with three-way matching, payment batching, and creditor reconciliations.
• Strong Excel skills (lookups, basic formulas, pivot tables) and Outlook.
• Clear written and verbal communication with site teams, PMs, and suppliers.
• High attention to detail and organizational skills to clear backlogs.

Responsibilities

• Receive, code, and enter high-volume supplier and subcontractor invoices (400+) into Workbench and Xero within weekly processing cycles.
• Perform three-way matching of invoices against purchase orders, delivery dockets, and subcontractor claims; flag variances.
• Batch approved invoices for payment runs and prepare payment schedules for approval.
• Reconcile supplier statements to the creditors ledger monthly; chase missing invoices and credit notes.
• Maintain accurate supplier master data, including bank account verification on new or changed details.
• Proactively liaise with Project Managers, Regional Managers, Quantity Surveyors, and Office Managers to resolve unmatched, disputed, or stalled invoices.
• Follow up internal stakeholders for timely approvals to keep workflows moving.
• Respond promptly to external supplier enquiries regarding payment status.
• Produce weekly AP status summaries and highlight blockers with fixes.
• Complete AP cut-off tasks to month-end timetable to ensure job costs are captured in the correct period.
• Participate in fortnightly/regular team check-ins via MS Teams.

Skills

Accounts payable

High-volume invoice processing

Three-way matching

Stakeholder liaison

Education

Formal bookkeeping or accounting qualification

Tools

Xero

Workbench

Microsoft Excel

Job description

Deployed Philippines Inc. is seeking an Accounts Payable specialist to manage high-volume supplier and subcontractor invoicing within weekly and monthly cycles.

You will perform three-way matching, batch payments, and reconcile creditor ledgers while maintaining supplier master data and bank details. You will collaborate with Project Managers, Regional Managers, and site teams to resolve discrepancies, chase approvals, and respond to supplier inquiries.