Accounts Payable Officer

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 279,000 - 419,000; Full time

Benefits offered by this job

HMO coverage

Day shift

Work tools provided

Job summary

Hammerjack Pty Ltd is hiring an Accounts Payable professional in the Philippines to support invoice processing, payment management, and month-end activities. The role requires attention to detail, accurate data entry, and coordination with internal teams to resolve discrepancies.

The position offers a hybrid work setup (3x/week onsite at Global One, Eastwood) with day shift hours and standard office benefits. Immediate start is preferred.

Qualifications

• Graduate of accountancy or finance-related courses.
• Proficient in MS Office.

Responsibilities

• Review and verify invoices for documentation, completeness and authorization.
• Match invoices with PO and GRN for three-way matching.
• Enter invoice data and allocate to GL accounts and cost centers.

Skills

MS Office

Education

Bachelor’s degree in accounting/finance

Job description

What's in it for you

• Day 1 HMO coverage — plus 2 FREE dependents
• Day shift schedule for that perfect work-life balance
• Work tool provided — everything you need to succeed

Duties And Responsibilities

Invoice Processing and Data Entry

• Review and verify all incoming invoices for proper documentation, completeness, and authorization prior to entry.
• Match invoices against corresponding Purchase Orders (PO) and Goods Received Notes (GRN) to ensure accurate three-way matching.
• Accurately enter invoice data (including expense coding and allocation to appropriate General Ledger accounts and cost centers) into the accounting system.
• Setting up the new client as per company Policy.
• Resolve discrepancies related to invoices, purchase orders, or payment terms by liaising with internal departments (e.g., Procurement, Receiving) and external vendors.

Payment Management

• Prepare and schedule payment runs in accordance with vendor payment terms and company cash flow guidelines.
• Process approved employee expense reports.
• Ensure all payments are properly authorized according to the company's delegation of authority matrix.
• Handle and resolve urgent payment requests or payment rejections.

Reconciliation and Month-End

• Perform routine reconciliation of vendor statements to the Accounts Payable ledger, identifying and resolving any outstanding balances or issues.
• Assist with the month-end closing process, including preparing Accounts Payable-related accruals and other necessary journal entries.
• Maintain and reconcile the Accounts Payable aging report, ensuring payables are cleared efficiently.

Vendor and Stakeholder Relations

• Serve as the primary point of contact for all vendor inquiries regarding invoice status, payments, and account reconciliation.
• Maintain accurate and up-to-date vendor master files, including banking details, contact information, and payment terms.
• Communicate with internal staff to ensure timely approval of invoices and proper coding of expenses.

Compliance and Administration

• Maintain organized and meticulous digital and/or physical files for all accounts payable documentation, including invoices, payment confirmations, and contracts.
• Ensure compliance with internal financial controls, company policies, and relevant regulatory requirements.
• Assist with the preparation of documentation for internal and external audits.

Qualifications

• Graduate of accountancy or finance-related courses
• With previous accounts payable experience is preferred
• Proficient in MS Office
• Amenable to work on a dayshift schedule and on a hybrid work arrangement (3x/week onsite) in Global One, Eastwood, Quezon City
• Willing to render overtime and work during PH holidays
• Amenable to start ASAP