Accounts Payable Assistant

Q2 HR Solutions; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

Q2 HR Solutions in the Philippines is seeking a detail-oriented Accounts Payable Assistant to join a collaborative finance team in BGC, Taguig. You will process supplier invoices and payments, maintain relationships with suppliers, and support improvements within AP and P2P processes.

The ideal candidate has experience handling invoices, PO and non-PO items, and working with finance systems to resolve queries and ensure timely payments.

Qualifications

• Experience in accounts payable, invoicing, or basic accounting work.
• Strong attention to detail and accuracy in work.
• Experience with finance systems and AP processes is a plus.

Responsibilities

• Accurately process supplier invoices and ensure correct recording in the finance system.
• Handle PO and non-PO invoices, including debits, refunds, and credit notes.
• Reconcile supplier statements and investigate discrepancies in vendor accounts.
• Prepare and process supplier payment runs in line with schedules.
• Support month-end and year-end closing activities for Accounts Payable.

Skills

Accounts Payable experience

Attention to detail

Communication skills

Multitasking

Education

Basic accounting background

Tools

Finance software

Job description

About the Role

We are looking for a detail-oriented Accounts Payable Assistant to join a collaborative finance team based in BGC, Taguig.

In this role, you will be responsible for accurately processing supplier invoices and payments, maintaining positive relationships with suppliers and internal stakeholders, and supporting continuous improvements within Accounts Payable and Procure-to-Pay (P2P) processes.

This opportunity is ideal for someone with previous experience handling invoices and accounts who enjoys working with financial systems, resolving queries, and ensuring suppliers are paid accurately and on time.

Key Responsibilities

• Accurately process supplier invoices and ensure they are recorded correctly in the finance system
• Handle PO and non-PO invoices, including direct debits, refunds, and credit notes
• Reconcile supplier statements and investigate any discrepancies in vendor accounts
• Monitor and maintain Purchase Orders (POs), including closing or correcting invalid POs
• Review and manage GRNI (Goods Received Not Invoiced) balances
• Prepare and process supplier payment runs in line with agreed schedules
• Support month-end and year-end closing activities for Accounts Payable
• Maintain accurate financial records and ensure all transactions are properly documented
• Respond to supplier and internal queries via the AP/P2P inbox in a timely manner
• Build and maintain positive relationships with suppliers and internal stakeholders
• Assist with system support, user queries, and basic P2P system administration
• Support audits, reporting, and finance projects as needed
• Identify process improvements and help enhance Accounts Payable efficiency

Qualifications & Experience

• Experience in Accounts Payable, invoicing, or basic accounting work
• Familiarity with finance or accounting systems and how financial processes work
• Basic understanding of purchase orders, supplier invoices, payments, and reconciliations is a plus
• Experience working in a finance or accounting team environment
• Strong attention to detail and accuracy in work
• Ability to manage multiple tasks and meet deadlines
• Good communication skills and ability to work with different stakeholders (suppliers, colleagues, internal teams)
• Comfortable working in a fast-paced environment with multiple priorities
• Proactive and reliable, with a willingness to improve processes
• Able to work independently and as part of a team
• High level of integrity and ability to handle confidential financial information responsibly
• At least 2 years working experience

What We're Looking For

We are looking for a detail-oriented Accounts Payable professional who is organized, proactive, and able to manage multiple priorities in a fast-paced finance environment. Strong communication skills and accuracy in AP processes are essential.

You will join a global shared services finance team supporting international operations, with opportunities to grow your Accounts Payable expertise and advance your finance career.