Accounts Payable Coordinator

Hammerjack Pty Ltd; Philippines; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Free lunch

Onsite gym

Fitness challenges with prizes

Employee engagement activities

Upskilling academy

Modern office facilities

Employee amenities including sleeping/

Game area

Shower rooms

Friendly work environment

Job summary

Hammerjack Pty Ltd is seeking an Accounts Payable Coordinator to manage data entry tasks in the payables process. The role involves processing invoices from multiple departments, approvers, and vendors while maintaining professionalism and service quality.

Ideal candidates will have AP data entry experience, knowledge of Excel and ERP systems, and comfort in a fast-paced, collaborative environment. Onsite work is indicated by benefits and facilities described.

Qualifications

• 4+ years of Accounts Payable experience
• Excellent customer service when dealing with vendors
• Strong knowledge of ERP systems; Epicor Kinetic is highly desirable
• Good organizational skills and ability to prioritize, multitask
• Strong attention to detail and accuracy with numbers
• Excellent communication and interpersonal skills

Responsibilities

• Process a high volume of vendor invoices accurately using ERP systems
• Route invoices through electronic approvals and follow up on approvals
• Handle PO invoices, non-PO invoices, debit memos, and credit memos
• Maintain electronic records in SharePoint/ECM or document management systems
• Reconcile vendor statements and resolve discrepancies promptly
• Respond to inquiries from vendors and internal approvers
• Assist with document retention, audits, and accounting records organization
• Experience with workflow automation or invoice routing platforms preferred
• Perform other duties as assigned

Skills

Data entry

Customer service

Communication skills

Organizational skills

Multitasking

Team player

Tools

Epicor Kinetic

Microsoft Office

SharePoint

ECM/Document management systems

Job description

Job Overview

The Accounts Payable Coordinator position is responsible for various data entry tasks within the accounts payable process. This position must be able to process invoices from multiple departments, approvers, and vendors while maintaining high professionalism and customer service. As the AP Clerk, you will be empowered and expected to think critically and embrace new and exciting challenges. Ideal candidates will come with data entry experience in accounts payable, have a background working with Excel and ERP/Accounting Systems, and be comfortable in a fast-paced, dynamic, and collaborative environment.

Key Responsibilities

• Responsible for processing a high volume of invoices accurately through document imaging, workflow routing, and ERP systems


• Route invoices and supporting documentation through electronic approval workflows and follow up on outstanding approvals as needed


• Process PO invoices, expense (non-PO) invoices, debit memos, and credit memos


• Maintain accurate electronic records and supporting documentation within SharePoint, ECM, or document management system


• Reconcile vendor statements and research/correct discrepancies in a timely manner


• Maintain professionalism while handling ambiguity and responding to inquiries from vendors and internal approvers


• Assist with document retention, audit support requests, and organization of accounting records


• Experience working with workflow automation, ECM/document imaging platforms, or invoice routing software is preferred


• Other duties as assigned

Qualifications

• 4+ years of Accounts Payable experience, including use of automated systems desired


• Proven Customer Service skills due to working closely with vendors and resolving issue


• Strong working knowledge of ERP systems; experience with Epicor Kinetic is highly desirable


• Good organizational skills and ability to prioritize, multitask, and manage competing priorities in a fast-paced environment


• Strong attention to detail


• Strong skill set in the Microsoft Office Suite


• Excellent communication and interpersonal skills


• Team player with the ability to work independently, meet tight deadlines, and communicate any deadline/workload conflicts


• Experience with SharePoint, ECM/DocStar, Mosaic, or other document workflow and invoice routing platforms preferred

Why you'll love it here

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts


• Access to an onsite gym with a complimentary professional fitness instructor


• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000


• Weekly employee engagement activities with prizes of up to ₱3,000


• Free upskilling academy to support career growth and professional development


• State-of-the-art office facilities and modern workstations


• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms


• Fun, collaborative, and employee-focused work environment