Accounts Payable Clerk

1840&Co; Quezon City; On-site; PHP 200,000 - 320,000; Full time

Job summary

1840&Co is seeking an Accounts Payable Clerk to manage invoice processing, vendor communications, and disbursements with our ERP system (Acumatica). The role emphasizes timely payments, accuracy, and adherence to AP policies.

The ideal candidate will have at least two years in accounts payable, strong Excel skills, and experience with large ERP systems. Collaboration with the finance team will be essential in a fast-paced environment.

Qualifications

• Minimum of two years’ experience in accounts payable.
• Experience in Health/Behavioral Health related organization a plus.
• Proficiency in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
• Demonstrate proficiency in Excel and data reconciliation.
• Demonstrate ability to work in a team setting and to multitask in a fast-paced environment.

Responsibilities

• Receive and process vendor invoices in the company’s ERP system (Acumatica).
• Perform weekly vendor disbursement processing, including payment by check, ACH, wire, etc.
• Update and maintain vendor profiles in the ERP system.
• Manage vendor relations and communications.
• Maintain adherence to accounts payable policies and procedures.
• Assist with vendor setup and maintenance during month-end close.
• Assist in audits and vendor analysis.

Skills

Attention to detail

Communication

Teamwork

Education

Two years of AP experience

Tools

Acumatica ERP

Excel

Job description

About the Job

The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.

Responsibilities

The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.

Works effectively with the leadership team to ensure the success of the Company and its facilities by completing the following:

CORE JOB DUTIES:

1. Receive and process vendor invoices in the Company’s ERP accounting system (Acumatica). Invoice processing performed in accordance with the Company’s accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.

2. Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc. Ensure disbursement information is properly updated in the Company’s ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.

3. Update and maintain vendor profiles in the Company’s ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.

4. Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.

5. Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.

OTHER REQUIRED TASKS:

1. Maintain relevant supporting documentation with vendor records, to ensure compliance with Company policies and other regulations. Responsibilities include maintenance of electronic vendor records within the Company’s ERP accounting system, including invoices, Forms W-9, payment instructions, vendor statements, and other relevant historical correspondence.

2. Assist Director of AP with vendor setup and maintenance, as necessary.

3. Perform other tasks during the Company’s month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.

4. Assist in Finance Department projects, including but not limited to vendor analysis.

5. Assist in annual financial statement and other audits.

Qualification

• Minimum of two years’ experience in accounts payable

• Experience in Health/Behavioral Health related organization a plus.

• Proficiency in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.

• Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.

• Capable of continuously working on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.

• Proficiency in Excel program.

• Demonstrate the ability to analyze, research and reconcile account balances /problems.

• Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.