Accounts Payable Associate

Pharmacare; Eastern Manila District; In loco; PHP 279.000 - 502.000; Tempo pieno

Descrizione del lavoro

Pharmacare, a Philippines-based company, seeks an Accounts Payable Associate to handle supplier invoices, payment requests, and supporting documents, ensuring timely payments and accurate records. You will coordinate with suppliers and internal teams to verify information, maintain ledgers, and support month-end closings with proper controls.

The ideal candidate holds a Bachelor's degree in accounting/finance and 1–2 years of AP experience, with strong Excel and ERP skills and a commitment to

Competenze

• Bachelor's degree in Accountancy, Accounting Technology, Finance, or a related field.
• 1–2 years of relevant experience in accounts payable, accounting, or finance operations.
• Knowledge of basic accounting principles, invoice processing, payment procedures, and account reconciliation.
• Proficient in Microsoft Excel, Word, and other Microsoft Office applications.
• Experience using accounting software or ERP systems is an advantage.
• Strong numerical, analytical, and organizational skills.
• Detail-oriented, accurate, and capable of handling multiple transactions and deadlines.
• Trustworthy and able to handle confidential financial information.

Mansioni

• Process supplier invoices, payment requests, and supporting documents.
• Validate accuracy and completeness of payment requests and supporting documents.
• Process accounts payable transactions in the accounting system and prepare payment vouchers.
• Monitor payment schedules and ensure obligations are settled within approved terms.
• Maintain and update accounts payable records and supplier ledgers.
• Reconcile supplier statements and investigate discrepancies.
• Coordinate with procurement, treasury, operations, and other departments on invoice validation.
• Assist in month-end closing and preparation of accounts payable schedules.

Conoscenze

Numerical skills

Analytical thinking

Organizational skills

Attention to detail

Confidential information handling

Formazione

Bachelor's degree in accounting/finance or related field

1–2 years accounts payable experience

Strumenti

ERP software

Microsoft Excel

Microsoft Word

Descrizione del lavoro

POSITION SUMMARY

The Accounts Payable Associate is responsible for processing and monitoring the company's payables, ensuring that supplier invoices, payment requests, and supporting documents are complete, accurate, and properly recorded. The role coordinates with suppliers and internal departments to facilitate timely payments and maintain accurate accounts payable records.

KEY RESPONSIBILITIES

A. Invoice and Payment Processing

• Receive, review, and validate supplier invoices, billing statements, purchase orders, and delivery receipts.
• Verify the accuracy and completeness of payment requests and supporting documents.
• Process accounts payable transactions in the accounting system.
• Prepare payment vouchers and other documents required for payment processing.
• Monitor payment schedules and ensure obligations are settled within approved terms.
• Ensure all payments are properly authorized and supported by complete documentation.

B. Accounts Payable Monitoring and Reconciliation

• Maintain and update accounts payable records and supplier ledgers.
• Monitor outstanding invoices, due dates, advances, and unpaid obligations.
• Reconcile supplier statements against company records and investigate discrepancies.
• Coordinate with suppliers and concerned departments regarding billing concerns, payment status, and account discrepancies.
• Assist in monitoring supplier advances and ensuring proper liquidation or application.

C. Documentation and Recordkeeping

• Maintain organized records of invoices, payment vouchers, check disbursements, and other supporting documents.
• Ensure proper filing and safekeeping of accounts payable records.
• Prepare accounts payable aging reports and payment schedules.
• Assist in month-end closing and preparation of accounts payable schedules.
• Provide supporting documents for internal and external audits when required.

D. Coordination and Compliance

• Coordinate with Procurement, Treasury, Operations, and other departments regarding invoice validation and payment processing.
• Follow established accounting policies, payment procedures, and internal control requirements.
• Report discrepancies, duplicate billings, and unusual payment requests to the immediate supervisor.
• Maintain confidentiality of supplier information and company financial records.

E. Other Responsibilities

• Perform other accounting and accounts payable-related tasks as assigned.
• And any duties that may be assigned from time to time.

QUALIFICATIONS

• Bachelor's degree in Accountancy, Accounting Technology, Finance, or a related field.
• At least one (1) to two (2) years of relevant experience in accounts payable, accounting, or finance operations is preferred.
• Knowledge of basic accounting principles, invoice processing, payment procedures, and account reconciliation.
• Proficient in Microsoft Excel, Word, and other Microsoft Office applications.
• Experience using accounting software or ERP systems is an advantage.
• Strong numerical, analytical, and organizational skills.
• Detail-oriented, accurate, and capable of handling multiple transactions and deadlines.
• Trustworthy and able to handle confidential financial information.