Accounts Payable Clerk

1840; Quezon City; Remote; PHP 580,000 - 826,000; Full time

Job summary

1840 & Company is seeking an Accounts Payable Clerk in Quezon City, Philippines, to handle vendor invoicing and payments. The role requires processing in the Acumatica ERP, managing disbursements by various methods, and maintaining vendor records with up-to-date tax IDs and payment instructions.

The successful candidate will maintain vendor relations, ensure compliance with AP policies, and support month-end tasks and audits as part of the finance team.

Qualifications

• Proven ability to process vendor invoices accurately and timely.
• Experience with accounts payable policies and procedures.
• Strong communication with vendors and internal teams.

Responsibilities

• Process vendor invoices in the ERP system (Acumatica).
• Perform weekly and ad-hoc vendor disbursement processing (checks, ACH, wire).
• Update vendor profiles with tax IDs and payment instructions.
• Manage vendor relations and payments communications.
• Adhere to accounts payable policies and procedures.

Skills

Attention to Detail

Adaptability

Communication

Technical Skills

English Proficiency

Education

Experience: 3+ Years

Tools

Concur

ERP Systems

Job description

USD 8 - 8 Hourly Intermediate Level Finance and Accounting

About the Job

The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.

Must Have Requirements

These are essential requirements for this role. Candidates must meet all of the criteria below.

Job Level

Language

Location

Responsibilities

Works effectively with the leadership team to ensure the success of the Company and its facilities by completing the following:

CORE JOB DUTIES:

• Receive and process vendor invoices in the Company's ERP accounting system (Acumatica). Invoice processing performed in accordance with the Company's accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.
• Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc. Ensure disbursement information is properly updated in the Company's ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.
• Update and maintain vendor profiles in the Company's ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.
• Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.
• Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.

OTHER REQUIRED TASKS:

• Maintain relevant supporting documentation with vendor records, to ensure compliance with Company policies and other regulations. Responsibilities include maintenance of electronic vendor records within the Company's ERP accounting system, including invoices, Forms W-9, payment instructions, vendor statements, and other relevant historical correspondence.
• Assist Director of AP with vendor setup and maintenance, as necessary.
• Perform other tasks during the Company's month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.
• Assist in Finance Department projects, including but not limited to vendor analysis.
• Assist in annual financial statement and other audits.

Skills

Tools/Platforms

Concur ERP Systems Healthcare Management Software

Common Methodologies/Frameworks

Accounts Payable

General Skills

Medical Knowledge Analytics

Soft Skills

Attention to Detail Adaptability Communication Technical Skills

Education & Experience

Education

Minimum

Experience

3+ Years

Additional Requirements

Technological Requirements Windows

Language English

City/Province/Country Quezon, National Capital Region (Metro Manila), Philippines

About the Company

1840 & Company is a global organization focused on delivering innovative business solutions that help companies grow, scale, and succeed. Operating in over 150 countries, we support organizations through a range of workforce, operational, and business services designed to drive efficiency and long-term success.

Job Overview

Employment Type

Department

Finance and Accounting

Job Level

Intermediate

Location

Remote · Quezon, National Capital Region (Metro Manila), Philippines

Years of Experience

3+ Years

USD 8 - 8 Hourly