Accounts Payable Assistant

Restaurant Supply, LLC; Metro Manila; Remote; PHP 279,000 - 424,000; Full time

Job summary

Restaurant Supply, LLC is seeking an Accounts Payable Assistant for a fully remote role based in the Philippines. The ideal candidate will manage high-volume invoice processing, vendor communications, statement reconciliation, and payment preparation while meeting tight deadlines.

Requirements include 1–2 years in AP or related finance, strong attention to detail, and proficiency in Excel/Outlook. NetSuite or ERP experience is a plus; a degree in Accounting/Finance is preferred.

Qualifications

• 1–2 years in accounts payable or related finance role.
• Strong attention to detail with high-volume data entry.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication for vendors.

Responsibilities

• Accounts Payable Inbox management and routing inquiries.
• Process and verify vendor invoices, proper coding and docs.
• Assist with payment runs on scheduled days.
• Vendor statement reconciliation and discrepancy investigation.
• Respond to vendor inquiries professionally and accurately.
• Coordinate with AP and sales teams for timely follow-ups.
• Maintain organized AP records and documentation.

Skills

Attention to detail

High-volume data entry

Vendor communication

Microsoft Excel

Outlook

Remote work setup

Education

Associate's or bachelor's degree in Accounting/Finance

Tools

NetSuite

ERP systems

Job description

Location: Philippines - Fully Remote
Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and organized Accounts Payable Assistant to support our finance team in managing high-volume invoice processing, vendor communications, statement reconciliation, and payment preparation. The ideal candidate can manage competing priorities, resolve discrepancies promptly, and maintain accurate financial records while meeting time-sensitive deadlines.

Key Responsibilities

• Accounts Payable Inbox Management: Monitor and organize the AP email inbox, respond to inquiries, and route requests to the appropriate team members.
• Invoice Processing: Enter, review, and verify vendor invoices for accuracy, completeness, proper coding, and supporting documentation.
• Payment Run Support: Assist with Tuesday and Friday payment runs by reviewing outstanding invoices, verifying due dates, identifying applicable discounts, and ensuring eligible invoices are selected for payment.
• Vendor Statement Reconciliation: Request and review monthly vendor statements, compare them against internal records, and investigate outstanding balances or discrepancies.
• Discrepancy Resolution: Investigate differences between purchase orders, vendor invoices, and statements, coordinating with vendors and internal teams to resolve issues.
• Vendor Communication: Respond professionally and accurately to vendor inquiries regarding invoices, payment status, and account discrepancies.
• Cross-Functional Coordination: Communicate regularly with AP associates and sales team members to ensure timely follow-ups and accurate information sharing.
• Documentation and Recordkeeping: Maintain organized, accurate, and up-to-date accounts payable records.

Qualifications

• 1-2 years of experience in accounts payable, invoice processing, or a related finance or accounting role.
• Strong attention to detail and demonstrated accuracy in high-volume data entry or transaction processing.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong written and verbal communication skills for handling vendor and internal inquiries.
• Basic understanding of invoice matching, payment terms, due dates, and discrepancy resolution.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to learn accounting systems and internal procedures quickly.
• Reliable internet connection and a suitable home office setup for remote work.

Preferred Qualifications

• Experience using NetSuite or another ERP or accounting system.
• Experience reconciling vendor statements and investigating invoice discrepancies.
• Familiarity with purchase orders, payment terms, early payment discounts, and payment runs.
• Associate's or bachelor's degree in Accounting, Finance, or a related field.

What Success Looks Like

• Accurate and timely invoice entry with consistently low error rates.
• Vendor statements and invoice discrepancies are followed up on and resolved promptly.
• Payment runs include the appropriate invoices based on due dates and applicable discounts.
• Vendor and internal inquiries receive clear, timely, and accurate responses.
• AP records remain organized, and deadlines are consistently met.
• If you are organized, detail-oriented, collaborative, and comfortable working with high volumes of financial transactions, we encourage you to apply.