Accounts Payable Analyst

Intelassist Inc.; Quezon City; Ibrido; PHP 500.000 - 800.000; Tempo pieno

Descrizione del lavoro

Intelassist Inc. is seeking a detail-oriented Accounts Payable Analyst in the Philippines, working in a hybrid setup with scheduling aligned to the Eastern Timezone. You will handle high-volume invoice processing, payments, and Concur expense reviews, ensuring accuracy, proper approvals, and strong internal controls.

The role emphasizes execution and quality, focusing on invoice entry, payment preparation, and vendor record maintenance in a fast-paced environment.

Competenze

• 3–5+ years of Accounts Payable or accounting experience.
• Experience with high-volume invoice processing and computing accurate AP data.
• Hands-on ERP experience; Sage Intacct preferred.
• Experience with payment processing (ACH, wires, checks).
• Experience reviewing expense reports in Concur or similar system.
• Strong attention to detail and ability to meet deadlines.
• Preferred: multi-entity environment experience; familiarity with Concur/ConnectWise.

Mansioni

• Process high volumes of vendor invoices with accurate coding and attachment.
• Verify approvals and attach non-PO approvals as required.
• Identify duplicates or errors and escalate as needed.
• Record invoices in the correct accounting period.
• Prepare and support weekly payment runs (ACH, wire, check).
• Coordinate payment timing based on cash needs and terms.
• Maintain clean AP aging by resolving balances and discrepancies.
• Review employee expense reports in Concur for policy compliance.
• Set up and maintain vendor records with required documentation.
• Respond to vendor inquiries and resolve payment issues promptly.

Conoscenze

Accounts Payable

ERP systems

Payment processing

Expense reports review

Attention to detail

Multi-entity experience

Concur familiarity

Strumenti

Sage Intacct

Concur

ConnectWise

Descrizione del lavoro

Work Schedule: Eastern Timezone
Work Set-Up: Hybrid

About the role

We are seeking a detail-oriented Accounts Payable Analyst to support high-volume invoice processing, payment processes, and expense report review. This role is responsible for ensuring accuracy, completeness, and compliance across all AP transactions, while maintaining strong internal controls. This is a hands‑on role focused on execution and quality—invoice entry, payment preparation, and Concur review—not invoice approval authority.

Key responsibilities

• Process high volumes of vendor invoices, ensuring accurate coding (entity, department, GL account), proper documentation and attachments, matching to purchase orders and receipts (where applicable), and correct vendor, amount, and due date
• Verify that required approvals are obtained and attached prior to processing (non-PO invoices must include documented approval)
• Identify duplicates, incorrect billing, or unusual items and elevate as needed
• Ensure invoices are recorded in the correct accounting period
• Prepare and support execution of weekly payment runs (ACH, wire, and check)
• Coordinate payment timing based on cash needs and vendor terms
• Monitor and help maintain clean AP aging by resolving outstanding balances, credits, and discrepancies
• Review employee expense reports in Concur for policy compliance (receipts, business purpose, proper expense types), accurate coding and documentation, and duplicate transactions
• Set-up and maintain vendor records, ensuring W-9s, ACH details, and required documentation are complete
• Respond to vendor inquiries and resolve payment issues promptly

About you

• 3–5+ years of Accounts Payable or accounting experience
• Strong experience with high-volume invoice processing
• Hands‑on experience with ERP systems (Sage Intacct preferred)
• Experience with payment processing (ACH, wires, checks)
• Experience reviewing expense reports per travel policy (Concur or similar system)
• Strong attention to detail and accuracy
• Ability to manage deadlines in a fast‑paced environment
• Preferred: Experience in a multi-entity environment
• Preferred: Familiarity with Concur (expense reporting), ConnectWise, or procurement systems
• Preferred: Understanding of AP controls, audit requirements, and 1099 processes
  

WHY INTELASSIST?

We grow together. We value your effort. We aim to empower you.