Accounts Payable Analyst

Private Advertiser; Calamba; On-site; PHP 360,000 - 600,000; Full time

Job summary

Private Advertiser is seeking an Accounts Payable Analyst to support day-to-day operations with a focus on invoice processing for PH and US entities. You will handle invoicing and payment tasks and assist in general ledger activities as needed.

You will work with cross-functional teams to resolve invoice issues, monitor aging, and contribute to month-end close with accurate accruals and prepayments. Strong attention to detail and regulatory knowledge are valued.

Qualifications

• 3+ years of experience in Accounts Payable or Accounts Receivable in an automated accounting system.
• Bachelor's degree in Accounting, Finance, or related field.
• Positive, self-directed individual with a strong desire and ability to manage change and process improvement.
• Good oral and written communication skills; able to work cross-functionally and cross culturally.
• Systematic and detailed approach to transaction posting, account reconciliation, processes, and controls.
• Hands-on with preparation of accounts, journal entries, analysis, and reports.
• Experience with US GAAP is preferred.

Responsibilities

• Process and validate supplier invoices for PH and US entities accurately and within agreed timelines.
• Review invoices for completeness, accuracy, proper approvals, supporting documents, and correct accounting information.
• Perform invoice entry and validation in the applicable AP systems.
• Identify duplicate invoices, incorrect information, and other invoice exceptions before posting.
• Coordinate with vendors, business stakeholders, Procurement, and other Finance teams to resolve invoice-related issues.
• Monitor pending, parked, or rejected invoices and proactively follow up on outstanding items.
• Support vendor statement/SOA reconciliation and investigate outstanding or missing invoices.
• Assist in monitoring AP aging and long-outstanding invoice items.
• Support month-end activities by ensuring invoices are processed timely and helping minimize unnecessary accruals.
• Prepare accruals and prepayments as required.

Skills

Attention to detail

Cross-functional collaboration

Communication skills

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Microsoft DAX

Oracle

SAP

Job description

About the role

The Accounts Payable Analyst is responsible for supporting day-to-day Accounts Payable operations, with a primary focus on invoice processing. The role will serve as a flexible resource across both regions based on invoice volume, workload, and business priorities. The Analyst performs daily accounts invoicing and payment tasks and certain general ledger tasks, including invoicing and payment requests for business requirements and operations.

Key responsibilities

• Process and validate supplier invoices for PH and US entities accurately and within agreed timelines.


• Review invoices for completeness, accuracy, proper approvals, supporting documents, and correct accounting information.


• Perform invoice entry and validation in the applicable AP systems.


• Identify duplicate invoices, incorrect information, and other invoice exceptions before posting.


• Coordinate with vendors, business stakeholders, Procurement, and other Finance teams to resolve invoice-related issues.


• Monitor pending, parked, or rejected invoices and proactively follow up on outstanding items.


• Support vendor statement/SOA reconciliation and investigate outstanding or missing invoices.


• Assist in monitoring AP aging and long-outstanding invoice items.


• Support month-end activities by ensuring invoices are processed timely and helping minimize unnecessary accruals.


• Prepare accruals and prepayments as required.

About you

• At least 3 years of experience in Accounts Payable or Accounts Receivable in an automated accounting system, within a Shared Services or BPO environment.


• Bachelor's degree in Accounting, Finance, or a related field (an equivalent combination of related education, training, and experience may be considered).


• Positive, self-directed individual with a strong desire and ability to manage change and process improvement.


• Good oral and written communication skills; able to work cross-functionally and cross culturally.


• Systematic and detailed approach to transaction posting, account reconciliation, processes, and controls.


• Hands-on with preparation of accounts, journal entries, analysis, and reports.


• Able to work flexible hours as needed during peak periods.


• Experience in Microsoft DAX, Oracle, or SAP (preferred).


• Knowledge of US GAAP (preferred).


• Experience handling projects or process migration (preferred).