Accounting Staff (Accounts Payable)

Private Advertiser; Parañaque; On-site; PHP 240,000 - 420,000; Full time

Job summary

Private Advertiser in Manila is seeking a detail-oriented billing professional to manage invoicing, posting payments, and reconciling accounts. The role focuses on accuracy and timeliness in receivables.

The successful candidate will use MS Office and purchasing software, maintain client records, and assist in VAT reporting and monthly financials in a supportive finance team environment. Strong organizational skills and attention to detail are essential for success in this role.

Qualifications

• A degree in accounting or business-related field is required.
• Proficient in MS Office and purchasing software.
• Strong communication and negotiation skills.
• Excellent time management and organizational abilities.
• Strategic and analytical thinking abilities.

Responsibilities

• Billing clients and verifying transactions.
• Posting payments and monitoring receivables.
• Preparing invoices and reconciling accounts.
• Producing monthly financial and management reports.
• Maintaining client files and updating payment statuses.
• Paying invoices and obtaining payment authorizations.
• Reconciling statements to verify accounts.
• Maintaining financial security and backups.

Skills

MS Office

Communication

Time management

Strategic thinking

Analytical thinking

Education

Degree in Accounting

Tools

Purchasing software

Job description

Duties and Responsibilities

• Responsible for billing clients, verifying transactions, monitoring incoming payments, posting actual payments and spotting accounting discrepancies and make applicable resolutions to reduce risk of errors in compliance with financial policies and procedures on receivables

• Maintaining and update client files and records regarding payments and account statuses including name, addresses and mailing attentions

• Preparation of invoice and account reconciliation on a timely manner; assist in the VAT report preparation

• Producing monthly financial and management reports related to scope of work

• Prepares work to be accomplished by gathering and sorting documents and related information.

• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.

• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.

• Collects revenue by reminding delinquent accounts and notifying clients of insufficient or delayed payments.

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

• Maintains accounting ledgers by posting account transactions.

• Verifies accounts by reconciling statements and transactions.

• Resolves account discrepancies by investigating documentation, recommending stop payments and adjustments.

• Maintains financial security by following internal accounting controls.

• Secures financial information by completing database backups in the official file storage

• Maintains financial historical records by filing accounting documents.

• Contributes to team effort by accomplishing related results as needed.

• Promotes the following mindsets: (1) “what gets measured gets managed”; (2) documentation lead time; “first time right”

Other tasks and responsibilities

• Performs tasks that may be assigned by management

JOB QUALIFICATIONS / SPECIFICATIONS

• Degree in Accounting, Business Management or similar field

• Proficiency in MS Office and Purchasing softwares

• Strong communication and negotiation skills

• Impeccable time management

• Strategic and analytical thinking