Accounting Specialist (Onsite)

Prime System Solutions; Hinoba-an; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-Mandated Benefits

Fun & Collaborative Culture

Job summary

Prime System Solutions is seeking an Accounting Specialist in the Philippines to manage end-to-end processing of vendor invoices and payments, and customer billing. You will ensure accurate data entry, maintain vendor and customer records, reconcile accounts, and support daily finance operations with discretion for confidential information.

The role emphasizes handling high-volume transactions, experience with NetSuite and Tipalti is a plus, and an onsite office in Quezon City with a night shift

Qualifications

• Minimum three (3) years' experience in accounts payable and accounts receivable (preferably both).
• Experience working in high transaction volume businesses.
• Proficiency with Microsoft Office 365 and Google Workspace.
• Experience with NetSuite and Tipalti.

Responsibilities

• Receive, verify, and process vendor invoices/bills with proper coding and expense allocation.
• Ensure invoices are properly approved prior to payment.
• Process electronic payments within vendor terms.
• Update and maintain the vendor database and records.
• Verify employee expense claims and process reimbursements.
• Follow up on lost payments and payment discrepancies.
• Respond to vendor and internal inquiries related to accounts payable.
• Record incoming third party payments accurately for AR.
• Maintain customer records and supporting billing documentation.
• Monitor AR aging and follow up on overdue balances.
• Review customer billings and resolve discrepancies.
• Respond to customer inquiries regarding invoices and balances.

Job description

Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)
• 100% Onsite|Office Location: SM North Tower 1, EDSA cor. North Avenue, Quezon City

Job Summary

The Accounting Specialist is responsible for the end-to-end processing of vendor invoices and payments, as well as customer billing and incoming payments. This role ensures accurate and timely entry of financial data, maintains vendor and customer records, reconciles accounts, and supports the finance department's daily operations. The successful candidate will handle confidential information with discretion, manage multiple priorities, and help produce accurate, up-to-date financial reports.

Key Responsibilities

Accounts Payable

• Receive, verify, and process vendor invoices/bills, including proper coding, GST/HST treatment, and expense allocation
• Ensure invoices are properly approved prior to payment
• Process electronic payments within vendor terms
• Update and maintain the vendor database and records
• Verify employee expense claims and process reimbursements in compliance with policies and procedures
• Follow up on lost payments, outstanding invoices, and payment discrepancies
• Respond to vendor and internal inquiries related to accounts payable
• Prepare and process credit applications
• Identify and correct discrepancies in the AP ledger
• Experience using Tipalti would be a significant asset.

Accounts Receivable

• Record incoming third party payments accurately and in a timely manner
• Maintain customer records and supporting billing documentation
• Monitor accounts receivable aging and follow up on outstanding/overdue balances
• Review customer billings and resolve billing discrepancies
• Respond to customer inquiries regarding invoices, statements, and account balances
• Identify and correct discrepancies in the AR ledger

General

• Perform general administrative and accounting support tasks
• Compile reports and maintain accurate vendor and customer files/records
• Organize and maintain files, records, and documents in accordance with the accounting filing system
• Handle confidential financial information with discretion
• Support audits and internal reviews
• Assist with cash flow forecastingIdentify and resolve problems in a timely manner

Skills, Knowledge, and Expertise

• Minimum three (3) years' experience in accounts payable and accounts receivable (preferably both)
• Experience working in high transaction volume businesses
• Accounting experience in a retail environment, specifically in heath care services would be an asset
• Proficiency with Microsoft Office 365 and Google Workspace
• Experience with NetSuite and Tipalti

Why You'll Love Working with Us

• Prime Office Location Convenient location with easy access to public transportation, dining, and nearby establishments.
• Modern Workspace Enjoy a comfortable, well-equipped office with modern amenities.
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.

NOTE

This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.