Accounting Specialist (Hybrid)

Prime System Solutions; Philippines; Hybrid; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Prime System Solutions in Quezon City, Philippines, is seeking an Accounting Specialist for end-to-end processing of vendor invoices, payments, and customer billing. The role supports accurate data entry, records maintenance, reconciliations, and reporting while handling confidential information with discretion.

The position operates in a hybrid setup (3 days in the office, 2 days work-from-home) within the Eastern Timezone night shift alignment for PH operations.

Qualifications

• Minimum three (3) years’ experience in accounts payable and accounts receivable.
• Experience working in high transaction volume businesses.
• Proficiency with Microsoft Office 365 and Google Workspace; familiarity with NetSuite and Tipalti.

Responsibilities

• Process vendor invoices and payments with proper coding and approvals.
• Record incoming customer payments and maintain billing records.
• Reconcile AP/AR ledgers and support financial reporting.
• Handle confidential information and assist with cash flow forecasting.
• Assist with audits and internal reviews.

Skills

Accounts payable & receivable

High transaction volume experience

MS Office 365

Google Workspace

Tools

NetSuite

Tipalti

MS Office 365

Google Workspace

Job description

Shift Schedule & Work Setup

• Eastern Timezone (Night Shift in PH)
• Hybrid Setup (3x Office, 2x WFH weekly) | Office Location: SM North Tower 1, EDSA cor. North Avenue, Quezon City

Job Summary

TheAccounting Specialist is responsible for theend-to-end processing of vendor invoices and payments, as well ascustomer billing and incoming payments. This role ensuresaccurate and timely entry of financial data, maintainsvendor and customer records,reconciles accounts, and supports the finance department's daily operations. The successful candidate will handleconfidential information with discretion,manage multiple priorities, and help produceaccurate, up-to-date financial reports.

Key Responsibilities

Accounts Payable

• Receive, verify, and process vendor invoices/bills, including proper coding,GST/HST treatment, and expense allocation
• Ensure invoices are properly approved prior to payment
• Process electronic payments within vendor terms
• Update and maintain the vendor database and records
• Verify employee expense claims and process reimbursements in compliance with policies and procedures
• Follow up on lost payments, outstanding invoices, and payment discrepancies
• Respond to vendor and internal inquiries related to accounts payable
• Prepare and process credit applications
• Identify and correct discrepancies in the AP ledger
• Experience using Tipalti would be a significant asset.

Accounts Receivable

• Record incoming third party payments accurately and in a timely manner
• Maintain customer records and supporting billing documentation
• Monitor accounts receivable aging and follow up on outstanding/overdue balances
• Review customer billings and resolve billing discrepancies
• Respond to customer inquiries regarding invoices, statements, and account balances
• Identify and correct discrepancies in the AR ledger

General

• Perform general administrative and accounting support tasks
• Compile reports and maintain accurate vendor and customer files/records
• Organize and maintain files, records, and documents in accordance with the accounting filing system
• Handle confidential financial information with discretion
• Support audits and internal reviews
• Assist with cash flow forecasting
• Identify and resolve problems in a timely manner

Skills, Knowledge, and Expertise

• Minimum three (3) years’ experience in accounts payable and accounts receivable (preferably both)
• Experience working in high transaction volume businesses
• Accounting experience in a retail environment, specifically in heath care services would be an asset
• Proficiency with Microsoft Office 365 and Google Workspace
• Experience with NetSuite and Tipalti

Why You'll Love Working with Us

• Prime Office LocationConvenient location with easy access to public transportation, dining, and nearby establishments.
• Modern WorkspaceEnjoy a comfortable, well-equipped office with modern amenities.
• Paid LeaveTake time off to recharge, starting upon regularization.
• HMO BenefitsComprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated BenefitsAll statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative CultureBe part of a dynamic team that values creativity, innovation, and teamwork.

NOTE

This is afull-time employment position andNOT an Independent Contractor arrangement. It comes withgovernment-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.