Accounting Assistant

Inquirer Interactive Inc.; Makati; Hybrid; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Performance Bonus

Life Insurance

Health Maintenance Organization (HMO)

Job summary

A leading technology company in the Philippines is looking for an Accounting Assistant to handle vendor invoices, ensure timely payments, and assist in financial reporting. The ideal candidate has at least one year of finance experience, strong analytical skills, and proficiency in Microsoft Office. This hybrid role requires attention to detail and the ability to work efficiently in a fast-paced environment. Benefits include performance bonuses and comprehensive health coverage.

Qualifications

• At least one year experience in any Finance-related function preferred.
• Basic understanding of relevant tax concepts.
• Ability to analyze contracts and invoice data.

Responsibilities

• Process invoices accurately and efficiently.
• Ensure timely payment processing of the disbursement list.
• Monitor and analyze accounts payable aging reports.

Skills

Analytical skills

Attention to detail

Collaboration

Proficiency in Microsoft Office

Written and verbal communication skills

Adaptability

Education

College graduate in Finance, Accountancy, Commerce or equivalent

Tools

Google Workspace

Accounting Enterprise Resource Planning

Job description

Hybrid - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

The Accounting Assistant is responsible for processing and managing vendor invoices, ensuring accurate and timely payments, reconciling accounts, and assisting in financial reporting. This role requires strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced finance environment.

Employee Recognition and Rewards

Performance Bonus

Government Mandated Benefits

Insurance Health & Wellness

Life Insurance, HMO

Bereavement Leave, Maternity & Paternity Leave, Sick Leave, Solo Parent Leave, Special Leave for Women, Vacation Leave

The following are the key responsibilities and qualifications for the role.

Key Responsibilities

• Process invoices accurately and efficiently, ensuring proper approvals and documentation in compliance with internal policies.
• Match requests for payments with invoices, purchase orders and receipts, resolving discrepancies as needed.
• Ensure timely payment processing of the disbursement list within the weekly cycle. Process urgent payments if needed
• Assist in the preparation of the disbursement upload file
• Maintain and update vendor records on the supplier database, including payment terms and tax documentation.
• Comply with month-end and year-end closing activities, including accounts payable accruals.
• Monitor and analyze accounts payable aging reports to ensure timely payments and avoid overdue balances.
• Prepare reports and financial data related to accounts payable for management review.
• Respond to vendor inquiries and resolve payment issues professionally.
• Collaborate with internal departments such as procurement, finance, and operations to streamline the accounts payable process.
• Ensure proper filing and back-up of accounts payable related documents, in compliance with internal policies and statutory requirements.
• Supports the finance team in preparing reports and financial documents.
• Maintains confidentiality payments processed and employee and supplier personal information

E. Compliance & Process Improvement

• Ensure compliance with company policies, accounting principles, and financial regulations.
• Support internal and external audits by providing necessary accounts payable documentation.
• Identify opportunities for process automation and efficiency improvements.
• Assist in the implementation and optimization of accounts payable/finance systems and tools.
• Assists in identifying areas for process improvements in the disbursements workflow.

Minimum Qualifications

• College graduate preferably major in Finance, Accountancy, Commerce or equivalent
• At least one (1) year experience in any Finance-related function is preferred
• Technical Skills: Proficiency in Microsoft Office and Google Workspace and experience with accounting enterprise resource planning.
• Technical Skills: Understanding of billing, invoicing, accounting, or administrative support
• Technical Skills: Basic understanding of relevant value-added tax and Withholding tax concepts
• Communication Skills: Excellent written and verbal communication skills to effectively interact with internal teams and external clients.
• Analytical Skills: Ability to analyze contracts, purchase order, and invoice data and identify errors
• Attention to Detail: High level of accuracy and attention to detail in managing documents and documentation.
• Collaboration: Ability to work collaboratively with cross-functional teams, including Sales and Finance.
• Adaptability: Ability to comply with deadlines in a fast-paced environment.

Working Location

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