Accounting Specialist (Onsite)

Prime IT Inc; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-M mandated Benefits

Job summary

Prime IT Inc. is seeking an Accounting Specialist in Quezon City to manage end-to-end AP and AR processes, ensure accurate data entry, and maintain vendor and customer records. The role emphasizes timely payments, reconciliations, and confidentiality in handling financial information.

The ideal candidate will handle billing inquiries, assist with cash flow, and support audits with a high-volume workload in a 100% onsite environment.

Qualifications

• Minimum three years' experience in accounts payable and accounts receivable (preferably both).
• Experience in high transaction volume businesses.
• Proficiency with Microsoft Office 365 and Google Workspace.
• Experience with NetSuite and Tipalti.

Responsibilities

• Process vendor invoices/bills with proper coding and approvals.
• Handle electronic payments within vendor terms.
• Maintain vendor records and accounts payable ledger.
• Record incoming customer payments and maintain billing documentation.
• Monitor accounts receivable aging and follow up on overdue balances.
• Prepare reports and support audits and forecasting.

Skills

Accounts Payable

Accounts Receivable

Vendor Invoices

MS Office 365

NetSuite

Tipalti

Data Entry

Confidentiality

Tools

NetSuite

Tipalti

Job description

Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)
• 100% Onsite | Office Location: SM North Tower 1, EDSA cor. North Avenue, Quezon City

Job Summary:

The Accounting Specialist is responsible for the end-to-end processing of vendor invoices and payments, as well as customer billing and incoming payments. This role ensures accurate and timely entry of financial data, maintains vendor and customer records, reconciles accounts, and supports the finance department's daily operations. The successful candidate will handle confidential information with discretion, manage multiple priorities, and help produce accurate, up-to-date financial reports.

Key Responsibilities:

Accounts Payable

• Receive, verify, and process vendor invoices/bills, including proper coding, GST/HST treatment, and expense allocation
• Ensure invoices are properly approved prior to payment
• Process electronic payments within vendor terms
• Update and maintain the vendor database and records
• Verify employee expense claims and process reimbursements in compliance with policies and procedures
• Follow up on lost payments, outstanding invoices, and payment discrepancies
• Respond to vendor and internal inquiries related to accounts payable
• Prepare and process credit applications
• Identify and correct discrepancies in the AP ledger
• Experience using Tipalti would be a significant asset.

Accounts Receivable

• Record incoming third party payments accurately and in a timely manner
• Maintain customer records and supporting billing documentation
• Monitor accounts receivable aging and follow up on outstanding/overdue balances
• Review customer billings and resolve billing discrepancies
• Respond to customer inquiries regarding invoices, statements, and account balances
• Identify and correct discrepancies in the AR ledger

General

• Perform general administrative and accounting support tasks
• Compile reports and maintain accurate vendor and customer files/records
• Organize and maintain files, records, and documents in accordance with the accounting filing system
• Handle confidential financial information with discretion
• Support audits and internal reviews
• Assist with cash flow forecasting
• Identify and resolve problems in a timely manner

Skills, Knowledge, and Expertise:

• Minimum three years' experience in accounts payable and accounts receivable (preferably both)
• Experience working in high transaction volume businesses
• Accounting experience in a retail environment, specifically in heath care services would be an asset
• Proficiency with Microsoft Office 365 and Google Workspace
• Experience with NetSuite and Tipalti

Why You'll Love Working with Us:

• Prime Office Location Convenient location with easy access to public transportation, dining, and nearby establishments.
• Modern Workspace Enjoy a comfortable, well-equipped office with modern amenities.
• Paid LeaveTake time off to recharge, starting upon regularization.
• HMO BenefitsComprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated BenefitsAll statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative CultureBe part of a dynamic team that values creativity, innovation, and teamwork.

NOTE:

This is afull-timeemployment position andNOTan Independent Contractor arrangement. It comes withgovernment-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.