Accounting Specialist

Tan Group of Companies; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A financial services firm based in Quezon City is seeking an individual to manage and monitor financial records, including accounts payable and receivable processing. The role requires attention to detail and organizational skills to ensure accuracy in reports and compliance with regulations. Key responsibilities involve file management on Google Drive, verifying expenses, and collaborating with suppliers and HR for payroll data management. This position demands great communication skills and the ability to maintain orderly documentation.

Qualifications

• Proficiency in managing and verifying financial records.
• Ability to reconcile accounts and prepare reports accurately.
• Strong organization skills for maintaining documentation.

Responsibilities

• Monitor files on Google Drive and ensure accuracy for reporting.
• Verify receipts and coordinate with suppliers for payments.
• Perform checks on Accounts Receivable records daily.
• Review monthly DSDR reports for auditing purposes.
• Verify BIR reports for compliance before submission.
• Confirm payroll data and communicate with HR for adjustments.
• Reconcile month-end expenses and maintain filing systems.

Skills

Attention to detail

Organizational skills

Communication skills

Experience with Google Drive

Basic accounting knowledge

Job description

File Management and Monitoring

• Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
• Ensure daily updates and accuracy of the files to support timely report generation as requested by management.

Accounts Payables

• Verify receipts submitted by purchasing encoders with store records.
• Coordinate with suppliers for bi-monthly countering of accounts.
• Prepare checks for payments after thorough verification, pairing, and computation of accounts.
• Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.

Accounts Receivables

• Perform daily checks to ensure Accounts Receivable records are updated.
• Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
• Follow a process similar to payables for check preparation after validation.

DSDR Report Checking

• Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
• Prepare the reports for further auditing by the designated audit team.

BIR Report Verification

• Every end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.

Payroll Verification

• Confirm and verify all employee leaves, absences, OB, undertime, and late to ensure records align with HR data.
• Conduct thorough checks and back-and-forth communication with HR for any required adjustments.
• Submit verified payroll data for final processing by the payroll officer.
• Payroll cut-off is every 10th and 25th of the month.

Expenses Reconciliation

• Perform month-end reconciliation of cash and check expenses between store records and office billing.
• Ensure balanced accounts before submission to the Accounting Supervisor.

Filing and Documentation

• Organize and file paid vouchers and counters after supplier transactions.
• Maintain a well-ordered filing system in the stock room for easy retrieval in case of supplier inquiries.