Accounting Assistant

Campus Group Companies Inc; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading company in the retail sector located in Quezon City is seeking an Entry level Accounting Assistant. The role involves managing accounts payable and receivable, verifying payroll records, and ensuring accurate filing and documentation. Candidates should have a keen eye for detail and organizational skills. This is a full-time position suitable for those looking to start a career in finance and accounting.

Qualifications

• Entry level position requiring knowledge in filing and documentation.
• Experience with payroll, accounts payable, and receivable processes is beneficial.
• A keen eye for detail to ensure report accuracy.

Responsibilities

• Monitor files and prepare necessary reports for management.
• Verify supplier receipts and ensure timely payments.
• Confirm payroll records align with HR data.
• Reconcile expenses and maintain a systematic filing system.

Skills

File Management

Accounts Payable

Accounts Receivable

BIR Report Verification

Payroll Verification

Expenses Reconciliation

Organizational Skills

Job description

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File Management and Monitoring

• Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
• Ensure daily updates and accuracy of the files to support timely report generation as requested by management.

Accounts Payables

• Verify receipts submitted by purchasing encoders with store records.
• Coordinate with suppliers for bi-monthly countering of accounts.
• Prepare checks for payments after thorough verification, pairing, and computation of accounts.
• Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.

Accounts Receivables

• Perform daily checks to ensure Accounts Receivable records are updated.
• Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
• Follow a process similar to payables for check preparation after validation.

DSDR Report Checking

• Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
• Prepare the reports for further auditing by the designated audit team.

BIR Report Verification

• At the end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.

Payroll Verification

• Confirm and verify all employee leaves, absences, OB, undertime, and tardiness to ensure records align with HR data.
• Conduct thorough checks and coordinate with HR for any required adjustments.
• Submit verified payroll data for final processing by the payroll officer.
• Payroll cut-off is every 10th and 25th of the month.

Expenses Reconciliation

• Perform month-end reconciliation of cash and check expenses between store records and office billing.
• Ensure balanced accounts before submission to the Accounting Supervisor.

Filing and Documentation

• Organize and file paid vouchers and counters after supplier transactions.
• Maintain a well-ordered filing system in the stockroom for easy retrieval in case of supplier inquiries.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Finance and Accounting/Auditing
• Industries: Retail