Accounting Specialist

Campus Group Companies Inc; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A financial services company in Metro Manila is looking for a dedicated financial administrator. Key responsibilities include monitoring financial files, verifying accounts payables and receivables, and ensuring accuracy of payroll data. The ideal candidate will manage documentation on Google Drive and collaborate with various departments to support compliance. Strong attention to detail and organizational skills are essential for this role. This position offers an opportunity to contribute significantly to operational efficiency.

Responsibilities

• Monitor and verify financial and administrative files for accuracy.
• Check and manage files on Google Drive related to various accounting activities.
• Verify receipts and coordinate with suppliers for accounts payables.
• Perform daily checks to ensure Accounts Receivable records are updated.
• Review monthly DSDR reports for accuracy.
• Verify BIR reports for completeness before submission.
• Confirm employee leaves and absences for payroll.
• Conduct month-end reconciliation of expenses.
• Organize and file paid vouchers and records.

Job description

Overview

Job responsibilities involve monitoring and verifying financial and administrative files to ensure accuracy and timely reporting. The role includes file management on Google Drive and coordinating with several departments to support compliance and payroll processes.

File Management and Monitoring

• Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
• Ensure daily updates and accuracy of the files to support timely report generation as requested by management.

Accounts Payables

• Verify receipts submitted by purchasing encoders with store records.
• Coordinate with suppliers for bi-monthly countering of accounts.
• Prepare checks for payments after thorough verification, pairing, and computation of accounts.
• Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.

Accounts Receivables

• Perform daily checks to ensure Accounts Receivable records are updated.
• Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
• Follow a process similar to payables for check preparation after validation.

DSDR Report Checking

• Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
• Prepare the reports for further auditing by the designated audit team.

BIR Report Verification

• Every end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.

Payroll Verification

• Confirm and verify all employee leaves, absences, OB, undertime, and late to ensure records align with HR data.
• Conduct thorough checks and back-and-forth communication with HR for any required adjustments.
• Submit verified payroll data for final processing by the payroll officer.
• Payroll cut-off is every 10th and 25th of the month.

Expenses Reconciliation

• Perform month-end reconciliation of cash and check expenses between store records and office billing.
• Ensure balanced accounts before submission to the Accounting Supervisor.

Filing and Documentation

• Organize and file paid vouchers and counters after supplier transactions.
• Maintain a well-ordered filing system in the stock room for easy retrieval in case of supplier inquiries.