Accounting Officer (AR)

Prifood Corporation; Mandaue; On-site; PHP 500,000 - 800,000; Full time

Job summary

Prifood Corporation in the Philippines is seeking an Accounts Receivable Manager to lead AR workflows and supervise RD staff, ensuring accurate posting, reconciliations, and credit memo processes. You will partner with Sales to resolve account issues and drive timely collections.

The role requires 2–3 years in AR within manufacturing or FMCG, strong Excel and ERP skills, and high attention to detail. On-site position with growth opportunities in finance.

Qualifications

• Bachelor's degree in Accountancy or related business course.
• 2-3 years of experience in Accounts Receivable, preferably in manufacturing or FMCG.
• Strong knowledge of AR processes, customer reconciliation, and collection management.
• Proficient in Microsoft Excel and ERP/accounting systems.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and negotiation skills.
• Ability to manage multiple distributor accounts and meet deadlines.
• High accuracy, integrity, and attention to detail.

Responsibilities

• Coordinate with Sales on customer account issues and collections.
• Investigate short payments, deductions, and unapplied receipts to keep records accurate.
• Post and reconcile AR transactions; monitor 72-hour posting targets.
• Reconcile RD accounts and ensure balance integrity.
• Prepare and issue Credit Memos; validate postings.
• Monitor Bad Order processes and related credits.
• Support in monthly Sales Reports and BIR-related data.

Skills

Accounts Receivable

Customer reconciliation

Excel proficiency

Analytical skills

Organizational skills

Negotiation skills

Accuracy

Education

Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or any related business course

Tools

Microsoft Excel

ERP/accounting systems

Job description

Specific Duties and Responsibilities:

1.1. Customer Engagement

• Coordinate with the Sales teams regarding customer account issues and collection concerns.

• Investigate short payments, deductions, disputed invoices, and unapplied receipts to maintain accurate and updated customer account records.

• Develop and implement effective account reconciliation strategies to minimize overdue accounts.

• Engage with customers representative regarding account issues and collection concerns.

1.2. Accounts Receivable Management

• Ensures proper matching of A/R transactions in Exact System: Posting of payments made based on issued Collection Receipt (CR); Payments to be applied/matched per invoice issued to customers.

• Supervisor the timely posting of collection receipts within 72 hours or 3 days after receipt from Finance Officer by RD staff.

• Ensures accuracy of entries made and may call designated Salesman for any discrepancies noted within the given period.

• Performs periodic reconciliation of each Regional Distributor (RD) account to ensure the accuracy, completeness, and integrity of account balances and related transactions.

• Ensures that the Accounts Receivable Matrix has been complied prior issuance of the Credit Memo.

• Responsible in the issuance if adjustment entry for Due to, Due from, and Accounts Payable related to the transaction under RD Staff.

1.3. Bad Order Transactions

• Responsible in the computation of the "should be" Bad Order amount for accounts under Bad Order - CAP.

• Responsible in the computation of the amount per Customer under Bad Order - Outright per month.

• Responsible in the preparation of manual Credit Memo and sending of email per RD accounting representative.

• Performs the validation and the matching of posting Credit Memo from RMA and posting Credit Memo for the claims made during payment posting.

• Closely monitor the timely submission of Bad Order items.

• Accounts the agreement per account for Bad Order.

• Ensures that distributor under BO - Outright but accountable to return BO stocks shall comply with the stocks return prior issuance of Credit Memo.

1.4. Sales Activation

• Ensures timely posting of Sales Activation. Must be posted on or before the day of the following month

• Ensures timely sending of Email for the Sales Activation Creditor’s Card.

1.5. BIR & Other Mandatories

• Ensures timely submission of the Form 2307 by the AR Staff - RD.

• Monitors the accuracy compliance of AR Staff -RD in the data needed for BIR report.

• Responsible in the preparation of Monthly Sales Report for Cebu Plant (due every 1st working day of the following month)

1.6. Team Management and Supervision

• Every 10th day of the month;

• Credit Memo issuance monitoring per customer

• Responsible in the checking and validation of credit memo issuance by RD Staff; pick up charges, Bad Order, Cancelled Invoices, other entries created by RD staff.

• Responsible in the supervision of the overall performance of RD staff.

• Accountable in the preparation of Performance Evaluation for RD Staff.

1.7. Other Duties

• Closely monitor the issuance of Credit Memo for Bad Order, Sales Activation, Pick Up Charges

• Ensures that all contractual terms and conditions are properly implemented, monitored, and complied with.

• Ensures safekeeping of accounting records such as Collection Receipts (C/R) and other files related to A/R. Keep a scanned copy of all documents for easy tracing.

• Works closely with Collection Staff in relation with collection received.

• Accountable in the implementation of accounting systems and process enhancements.

• Perform other accounting and finance-related duties as assigned by AR Officer - General, AR Processing Officer, and Accounting Manager.

Qualifications and Requirements:

• Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or any related business course.

• At least 2-3 years of experience in Accounts Receivable, preferably in a manufacturing or FMCG environment.

• Strong knowledge of accounts receivable processes, customer reconciliation, and collection management.

• Proficient in Microsoft Excel and ERP/accounting systems.

• Excellent analytical, problem-solving, and organizational skills.

• Strong communication and negotiation skills.

• Ability to manage multiple distributor accounts while meeting deadlines.

• High level of accuracy, integrity, and attention to detail.

• Experience with ERP or accounting systems is an advantage.