Accounting Staff (AR/AP)

Imperial Enterprise and Development Corporation; Philippines; On-site; PHP 335,000 - 580,000; Full time

Job summary

Imperial Enterprise and Development Corporation in the Philippines is seeking an Accounting Staff (AR/AP) to manage accounts receivable and accounts payable, issue invoices, process payments, and maintain proper documentation in line with company policies.

The role requires accuracy, timely reporting, and coordination with customers and suppliers. Strong attention to detail and basic knowledge of accounting principles are valued, with opportunities for growth within the finance team.

Qualifications

• Graduate of BS in Accountancy or related business course.
• 1–2 years in accounting (AR/AP) is a plus.
• Fresh graduates with relevant knowledge may be considered.
• Experience with invoicing, billing, collections.
• Familiar with AR/AP processes and financial documentation.
• Basic knowledge of BIR docs and tax is a plus.

Responsibilities

• Handle AR/AP transactions from billing to payments.
• Prepare customer and supplier invoices.
• Monitor collections and overdue balances.
• Process supplier bills and payment requests.
• Record, file, and reconcile financial data.
• Prepare AR/AP reports for management.
• Coordinate with customers and suppliers on billing.
• Ensure compliance with company policies.

Skills

AR transactions

AP transactions

Billing & invoicing

Reconciliations

Financial reporting

Education

BS in Accountancy

Accounting Technology

Tools

Accounting software

Job description

SUMMARY

An Accounting Staff (AR/AP) is responsible for managing the company's Accounts Receivable and Accounts Payable transactions, including monitoring customer collections, processing supplier payments, preparing invoices, recording financial transactions, reconciling accounts, and ensuring accurate and timely documentation of all financial records in accordance with company policies and procedures.

DUTIES AND RESPONSIBILITIES

A. KEY ACCOUNTING FUNCTIONS

1. Handle and monitor all Accounts Receivable (AR) and Accounts Payable (AP) transactions.

2. Prepare and monitor customer invoices, billing statements, and supplier invoices.

3. Monitor collections and outstanding receivables.

4. Process supplier bills and payment requests.

5. Record and maintain accurate financial transactions.

6. Perform customer and supplier account reconciliations.

7. Perform other accounting-related duties and responsibilities as may be assigned by the immediate supervisor.

B. DOCUMENTATION AND RECORD-KEEPING

8. Maintain organized accounting files and supporting documents

9. Ensure proper filing of invoices, receipts, payment vouchers, and other financial records.

10. Verify the completeness and accuracy of accounting documents.

C. REPORTING AND MONITORING

11. Prepare periodic AR and AP reports.

12. Monitor overdue accounts, payment schedules, and outstanding balances.

13. Provide regular updates on collections and payables to the immediate superior.

D. COORDINATION AND COMPLIANCE

14. Coordinate with customers and suppliers regarding billing, collections, and payment concerns.

15. Work closely with other departments to ensure smooth processing of financial transactions.

16. Ensure compliance with company accounting policies and procedures.

QUALIFICATIONS

• Graduate of Bachelor of Science in Accountancy, Accounting Technology, Financial Management, or any related business course.

• At least one-two (1-2) years of relevant work experience in accounting, bookkeeping, Accounts Receivable, or Accounts Payable is an advantage.

• Fresh graduates with relevant knowledge and skills may also be considered.

• Experience in handling financial transactions and accounting documentation is preferred.

• Familiar with Accounts Receivable and Accounts Payable processes.

• Knowledgeable in invoice preparation, billing, collections, payment processing, and account reconciliation.

• Knowledgeable in basic accounting principles, bookkeeping, and financial procedures.

• Familiarity with accounting software or computerized accounting systems is an advantage.

• Knowledgeable in preparing financial reports, aging reports, and statements of accounts.

• Ability to verify, analyze, and organize financial documents and supporting records.

• Basic knowledge of BIR documentation and tax-related requirements is an advantage.

• Strong attention to detail and accuracy in handling financial transactions.

• Good analytical, numerical, and problem-solving skills.

• Willingness to learn and adapt to new accounting systems and procedures.

• Honest, trustworthy, and responsible in handling company funds and confidential financial information.

• Maintains confidentiality and exercises proper judgment in handling financial records.

• Willing to perform other accounting-related duties as may be assigned by Management