Accounting Clerk

Autoprotect Insurance Agency and Services Inc.; Quezon City; On-site; PHP 223,200 - 390,600; Full time

Job summary

A local insurance agency in Quezon City is looking for an Accounting Associate. Responsibilities include maintaining ISO documentation, managing accounts payable and receivable, and ensuring payroll accuracy. The ideal candidate holds a bachelor's degree and has proficiency in accounting software like QuickBooks. Strong organizational and time-management skills are essential for success in this role.

Qualifications

• Bachelor's degree in a related field is required.
• 1-3 years of accounting or bookkeeping experience is preferred.
• Good organizational and time-management skills are essential.

Responsibilities

• Ensure all processes meet ISO documentation requirements.
• Track incoming and outgoing payments for accuracy.
• Prepare formal letters for cancellations and follow-ups.
• Ensure timely bank deposits for received payments.
• Verify payroll calculations before processing.

Skills

Basic understanding of accounting principles and practices

Proficiency in Microsoft Excel

Attention to detail

Organizational skills

Time management skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration

Tools

QuickBooks

Xero

Job description

Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (required).
• Associate degree with relevant experience may be considered.

Experience

• 1–3 years of experience in accounting or bookkeeping (preferred but not required for entry-level roles).
• Internship or insurance industry experience is a plus.

Skills

• Basic understanding of accounting principles and practices (GAAP knowledge preferred).
• Proficiency in Microsoft Excel and accounting software (QuickBooks, Xero, or similar platforms).
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently and in a team setting.

DAILY TASK

ISO Documentation and Record Keeping

• Ensure all processes are documented according to ISO requirements.
• Maintain updated records of daily operations, inspections, and audits.
• Log any deviations, corrective actions, or improvements.

Accounts Payable & Accounts Receivable

• Monitor Transactions: Track incoming and outgoing payments to ensure accuracy.
• Reconcile Accounts: Verify balances and resolve discrepancies in financial records.
• Process Payments: Ensure timely payments to vendors and suppliers.
• Invoice Management: Prepare and send invoices to clients, and follow up on outstanding payments.

Weekly Collection of Payments & Unpaid Payments

• Follow Up on Dues: Contact clients regarding overdue payments.
• Record Collections: Update financial records with received payments.
• Coordinate with Clients: Address concerns related to billing and payment schedules.

Writing Letters for Cancellation, Follow-ups & Client Notifications

• Draft Cancellation Letters: Prepare formal letters for contract or service cancellations.
• Follow-Up Communications: Send reminders and updates regarding payments or account status.
• Client Notifications: Inform clients about important financial matters, such as overdue payments or policy changes.

Deposit & Release of Cheques

• Deposit Cheques: Ensure timely bank deposits for received payments.
• Releasing Cheques: Distribute payments to vendors, suppliers, or employees.
• PDC Batch Deposit (Monthly): Process post-dated cheques systematically each month.

Document Management

• Maintain Records: Organize and store financial documents securely.
• Released Commission Documentation: Keep track of commission payments and related paperwork.
• Remittance Processing: Handle remittance transactions efficiently.

File Organization

• Sort & Store Documents: Maintain vouchers, receiving copies, and other financial records.
• Ensure Accessibility: Keep files well-organized for easy retrieval when needed.

Communication & Coordination

• Check Group Chat: Stay updated on team discussions and financial matters.
• Check Emails: Respond to inquiries, process requests, and manage financial correspondence.

Payment Posting & Input

• Record Client Payments: Update financial systems with received payments.
• Ensure Accuracy: Double-check entries to prevent errors.

Payroll & Tax Compliance

• Counter-Check Payroll: Verify payroll calculations before processing.
• Assist with BIR & Tax Compliance: Support tax-related documentation and ensure regulatory adherence.