Accounting Associate

Together Light; Manila; On-site; PHP 240,000 - 400,000; Full time

Job summary

Together Light, Inc. in Manila seeks an organized accounting administrative assistant with at least 6 months in office or accounting admin. You will prepare and maintain financial records, handle receipts, invoices, tax docs, scan and organize files, and support audits.

You will also manage payables, monitor utilities, assist with BIR forms, and support permits and certifications. Strong data entry and communication skills are essential in this role based in Ermita.

Qualifications

• 6+ months in office/accounting administration.
• Proficiency with GSuite, MS Office, and QuickBooks.
• Strong data entry and meticulous record-keeping.
• Detail-oriented, dependable, and able to multitask.
• Good written and verbal communication skills.

Responsibilities

• Prepare and maintain financial records including receipts, invoices, tax, and legal documents.
• Scan, print, merge, and organize files for easy retrieval during audits or payments.
• Monitor deficiencies in submitted receipts and assist with accounting forms, cash advances, and reimbursements.
• Disburse petty cash and monitor payables; assist with compliance and reporting.

Skills

GSuite proficiency

MS Office proficiency

QuickBooks

Data entry

Attention to detail

Communication

Education

Bachelor of Science in Accountancy/Accounting Technology

Tools

GSuite

MS Office

QuickBooks

Job description

Are you:

1. An organized professional with at least 6 months of experience in office or accounting administration?

2. Proficient in using GSuite, MS Office, and QuickBooks (or similar accounting software)?

3. Someone with strong data entry skills and the ability to maintain meticulous records?

4. Detail-oriented, dependable, and able to multitask without constant guidance?

5. Skilled in written and verbal communication?

About Us:

We provide travel and immigration services from our office in Ermita. We have over 50 full-time employees in our office in the heart of Manila. For the past 10 years, we have grown steadily in both revenue and team size, thanks to our commitment to transparency, accountability, and continuous learning.

What You Will Do:

1. Accounting Administrative Support & Document Management

1. Prepare and maintain financial records, including receipts (soft/hard copy), invoices, tax, and legal documents.

2. Scan, print, merge, and organize files systematically (alphabetical, numerical, chronological) for easy retrieval during audits or payments.

3. Monitor deficiencies in submitted receipts, specifically regarding the Travel Team.

4. Assist and monitor all accounting forms, cash advances, and reimbursements.

2. Financial Processing & Payables Management

1. Disburse petty cash under Harmony and Empower companies and prepare disbursement reports for validation.

2. Monitor utility billing payables, including Internet (PLDT, Converge, etc.), Phone Plans, Electricity, and Water.

3. Reconcile and summarize invoices for gasoline and car repairs.

4. Track per-unit consumption for utilities and prepare BIR 2307 forms for suppliers.

3. Compliance & Reporting Support

1. Issue quarterly service invoices based on declared sales.

2. Assist in Pag-IBIG text file conversion via the E-Gov Portal for contributions and loans.

3. Visit government agencies and company bank accounts for manual transactions when needed.

4. Adhoc and Accounting support on securing business permits and certifications (Health, Fire, DOT).

4. Inventory, Logistics, & Ad-Hoc Support

1. Monitor and update the Asset Monitoring Report and maintain the daily/monthly Office Supplies Inventory Report.

2. Collaborate with the Vendor Support Associate to monitor defective company assets.

3. Receive, process, and track FedEx and LBC mailing/petition submissions.

4. Provide cover for Vendor Support Associate tasks during absences (e.g., breakfast distribution).

More About You:

1. A graduate of Bachelor of Science in Accountancy/Accounting Technology.

2. A minimum of 6 months of experience in an office/accounting administration role.

3. Proficiency with GSuite, MS Office, and QuickBooks (or similar accounting software).

4. Strong data entry skills, records maintenance, and attention to detail.

5. Hardworking, self-motivated, and dependable with the ability to prioritize tasks.

6. Good written and verbal communication skills.