Accounting Assistant

Smoothmoves, Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading financial services firm in the Philippines is seeking an Accounts Payable Clerk responsible for processing supplier invoices and ensuring compliance with company policies. The ideal candidate will handle payment processing and support month-end closing. Strong accounting knowledge and organizational skills are required for this role, which offers competitive opportunities for career growth.

Qualifications

• Experience in accounts payable or similar role.
• Ability to ensure compliance with company policies.
• Strong organizational skills for processing transactions.

Responsibilities

• Process supplier invoices while ensuring compliance.
• Issue checks to suppliers and obtain proper receipts.
• Assist with month-end closing and documentation for audits.

Skills

Compliance monitoring

Invoice processing

Accounting knowledge

Clerical duties

Communication skills

Job description

This job reports directly to Accounts Payable Supervisor and generally responsible for processing of supplier invoices and billings and issuing payment, as well as processing of employee related expenses. Perform accounting and clerical duties related to efficient maintenance and processing of accounts payable transactions.

Responsibilities

• Ensures compliance of supplier’s invoices and billings received with the company policies before payment processing.
• Processes supplier invoices and ensures correct charging of financial accounts and taxes.
• Processes import charges, utilities & other expenses, check and deposit slips if applicable.
• Encodes and prepares purchase vouchers and payment vouchers.
• Issues check to suppliers and ensure proper receipts are received.
• Performs supplier Statement of Account reconciliation.
• Communicates and monitor status of billing conflicts and disputes and ensure suppliers payment are up to date.
• Monitors unreleased and outstanding checks.
• Releases the Certificate of Creditable Tax Withheld at Source (BIR Form 2307) to suppliers.
• Maintain proper and orderly filing of vendors processed billings and payments.
• Flag and clarify any unusual or questionable invoice items or prices.
• Assist with month end closing and provide supporting documents for audit.
• Process salesman and employee reimbursement, medicine reimbursement, apprentice incentives, cash advances.
• Encodes bank transfer processed by Treasury and advise remittance details for open account transactions.
• Provides documents such as invoice and official receipt to Tax Section for tax credit.
• Ensure update and complete records files.