Accounts Payable Specialist

Premier Food Choice Int'l Corp; Mandaluyong; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading food company in Mandaluyong is seeking an Accounts Payable Specialist to ensure accurate processing of vendor invoices and payments. The role involves verifying invoices, matching purchase orders, and maintaining vendor records while ensuring compliance with company policies. You will also be responsible for resolving discrepancies, assisting in month-end activities, and coordinating with other departments. This position offers an opportunity to develop strong vendor relationships and support financial management.

Responsibilities

• Review and verify invoices and check requests for appropriate documentation and approval.
• Enter and process vendor invoices in the accounting system.
• Schedule and prepare check runs and other payment methods applicable.
• Reconcile accounts payable transactions and resolve invoice discrepancies.
• Maintain vendor files and ensure accurate vendor information in the system.
• Respond to vendor inquiries and reconcile vendor statements.
• Assist in month-end closing activities, including accruals and reporting.
• Ensure compliance with internal controls, company policies, and tax regulations.

Job description

Overview

Job Summary: The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, expense reports, and payments in accordance with company policies and regulatory requirements. Core duties include verifying invoices, matching purchase orders, processing payments, reconciling vendor statements, maintaining expense records, and resolving discrepancies. This role plays a key part in maintaining good vendor relationships and supporting the Finance Department in managing company expenditures.

Key Duties & Responsibilities

• Review and verify invoices and check requests for appropriate documentation and approval.
• Enter and process vendor invoices in the accounting system.
• Schedule and prepare check runs and other payment methods applicable.
• Reconcile accounts payable transactions and resolve invoice discrepancies.
• Maintain vendor files and ensure accurate vendor information in the system.
• Respond to vendor inquiries and reconcile vendor statements.
• Assist in month-end closing activities, including accruals and reporting.
• Ensure compliance with internal controls, company policies, and tax regulations (e.g. VAT, Withholding Tax, BIR Compliance).
• Coordinate with procurement, receiving and other departments (as applicable) to resolve issues related to billing and payments.