Accounting Administrative Assistant

COLUMBIA Shipmanagement Ltd.; Manila; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

COLUMBIA Shipmanagement Ltd. is seeking an Accounting Administrative Assistant in Manila to support the Finance Team with day‑to‑day accounting tasks, the safekeeping of documents (invoices, vouchers), and licensing remittance processes to ensure compliance and smooth operations.

The ideal candidate holds a bachelor’s degree in accounting or a related field, 1–2 years of accounting experience, strong attention to detail, and proficiency with Microsoft Office and accounting software or ERP

Qualifications

• Bachelor’s degree in accounting or related field.
• 1–2 years accounting/finance experience; internships for fresh grads considered.
• Understanding of AP/AR and bank reconciliation.
• Proficient with Microsoft Office applications.
• Experience with accounting software or ERP is a plus.
• Strong detail, organization, and communication skills.
• Ability to multi-task, meet deadlines, and work independently.
• Maintain integrity, confidentiality, and accuracy of information.

Responsibilities

• Prepare, file, and safekeep accounting documents (invoices, bills, vouchers).
• Process over‑the‑counter remittances for licensing and other transactions.
• Support accounts payable/receivable schedules and petty cash.
• Liaise with banks, suppliers, and internal stakeholders.
• Reconcile licensing transactions and related tasks.
• Encode and maintain records in accounting systems and spreadsheets.
• Prepare reports for management review.
• Ensure compliance with audit and regulatory requirements (e.g., BIR, SEC).
• Provide general admin support for accounting operations.

Skills

Communication

Detail oriented

Organizational skills

Multitasking

Independent work

MS Office

ERP system

Education

Bachelor's degree in accounting or related field

Tools

MS Office

Accounting software/ERP

Job description

The Accounting Administrative Assistant shall have the following qualifications:

• Bachelor’s Degree in Accountancy, Accounting Technology, Finance, Business Administration, or a related field.
• At least 1–2 years of relevant experience in accounting, finance, bookkeeping, or administrative support. Fresh graduates with relevant internship experience may also be considered.
• Good understanding of basic accounting principles, including accounts payable, accounts receivable, and bank reconciliation.
• Proficient in Microsoft Office applications.
• Experience using accounting software, ERP systems, or other financial management tools is an advantage.
• Strong attention to detail and organizational skills.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks, meet deadlines, and work independently with minimal supervision.
• Must demonstrate a high level of integrity, confidentiality, and accuracy when handling financial and company-related information.

Job Description

The Accounting Administrative Assistant is responsible for:

• Assist in the preparation, filing, and safekeeping of accounting documents (invoices, billings, vouchers)
• Facilitate the processing of over‑the‑counter remittances for licensing and other authorized transactions.
• Support the Finance Team in monitoring and handling accounts payable/receivable schedules and the Petty Cash Fund (PCF).
• Liaise with banks, suppliers, and internal stakeholders (internal and external) to ensure smooth coordination and submission of requirements.
• Assist in the reconciliation of licensing transactions and perform licensing‑related tasks as required.
• Encode and maintain accurate records in accounting systems and spreadsheets.
• Prepare scheduled, summaries, and reports for management review.
• Ensure compliance with audit and regulatory requirements (e.g., BIR, SEC).
• Provide general administrative support such as organizing files, managing communications, scheduling, and assisting in meetings related to accounting operations.
• Being adequately conversant with the Company’s Management System.
• Implementing effectively the Company’s Management System.
• Contributing to the development of new or the amendment of existing procedures.
• Promoting and supporting efforts for continual improvement
• Undertaking special tasks and projects might be assigned by the Manager.