Training Specialist

Confidential; Muscat; On-site; OMR 7,200 - 11,000; Full time

Job summary

Confidential is seeking a Training Specialist in Oman to plan, coordinate and administer learning programmes for clients and internal staff. You will manage logistics, materials, registrations and post-training reporting to ensure high-quality learning experiences.

The role requires meticulous record-keeping, strong communication with participants and trainers, and collaboration with HR/L&D to deliver timely certificates and evaluations.

Qualifications

• Experience in coordinating training programmes.
• Strong communication with participants and trainers.
• Attention to detail in maintaining records.

Responsibilities

• Support planning and coordination of training programmes from initiation through completion.
• Maintain training calendar and schedule programmes as agreed.
• Coordinate participant nominations, registrations and confirmations.
• Send invitations, joining instructions and programme communications.
• Maintain accurate participant and attendance records.
• Follow up with participants regarding attendance and programme requirements.
• Support ensuring programmes are delivered on schedule.
• Coordinate with trainers regarding programme requirements.
• Share training schedules and trainee information with trainers.
• Obtain trainer profiles and required documentation.
• Coordinate presentation materials and trainer requirements.
• Maintain database of trainers and subject-matter experts.
• Collect trainer feedback after programme completion.
• Coordinate training venues, refreshments, equipment and other logistics.
• Arrange virtual training sessions and online links.
• Prepare training materials, handouts and certificates.
• Maintain training files and materials.
• Assist in preparing training manuals and documentation.
• Ensure latest approved training materials are used.
• Prepare certificates of completion and programme documentation.
• Respond to routine participant queries and communicate schedules.
• Coordinate with client HR/L&D representatives regarding participant information.
• Provide professional customer service to clients and participants.
• Escalate concerns when required.
• Distribute post-training evaluation forms and collect feedback.
• Maintain training evaluation records and prepare basic reports.
• Maintain accurate training databases and learning records.
• Update attendance and completion information.
• Track training hours and programme participation.
• Assist in monthly and quarterly training reports.

Job description

Our client is looking to hire an Omani for the company. The Training Specialist will support the effective planning, coordination and administration of training and learning programmes for clients and internal employees. The role will coordinate training logistics, communicate with participants and trainers, maintain training records, prepare training materials, support programme delivery, and assist with post-training evaluations and reporting.

Key Responsibilities

Training Coordination

• Support the planning and coordination of training programmes from initiation through completion.
• Maintain the training calendar and ensure programmes are scheduled as agreed.
• Coordinate participant nominations, registrations and confirmations.
• Send training invitations, joining instructions and programme-related communications.
• Maintain accurate participant and attendance records.
• Follow up with participants regarding attendance and programme requirements.
• Support the team in ensuring programmes are delivered on schedule.

Trainer Coordination

• Coordinate with internal and external trainers regarding programme requirements.
• Share training schedules, participant profiles and logistical information with trainers.
• Obtain trainer profiles, biographies and required documentation.
• Coordinate presentation materials and other trainer requirements.
• Maintain an updated database of trainers and subject-matter experts.
• Collect trainer feedback following programme completion.

Training Logistics

• Coordinate training venues, meeting rooms, refreshments, equipment and other logistical requirements.
• Arrange virtual training sessions and online meeting links where required.
• Ensure training rooms and materials are prepared before programmes.
• Coordinate printing and distribution of participant materials.
• Support preparation of name badges, attendance sheets, certificates and feedback forms.
• Prepare and organise training materials, presentations and participant handouts.
• Maintain electronic and physical training files.
• Assist in preparing training manuals, workbooks and programme documentation.
• Ensure the latest approved training materials are used.
• Prepare certificates of completion and other programme documentation.

Participant & Client Communication

• Respond to routine participant queries related to training programmes.
• Communicate programme schedules, venues, joining instructions and requirements.
• Coordinate with client HR/L&D representatives regarding participant information.
• Provide professional and timely customer service to clients and participants.
• Escalate client or participant concerns to the Training Specialist when required.

Training Evaluation

• Distribute post-training evaluation forms.
• Collect and consolidate participant feedback.
• Maintain training evaluation records.
• Assist in preparing basic training evaluation reports.

Training Records & Reporting

• Maintain accurate training databases and learning records.
• Update participant attendance and completion information.
• Track training hours and programme participation.
• Assist in preparing monthly and quarterly training reports.