HR Specialist

Oman Investment Authority; Oman; On-site; OMR 11,000 - 17,000; Full time

Job summary

Oman Investment Authority is seeking an HR Specialist to manage the day-to-day HR operations in line with Omani Labour Law and company policy. You will handle recruitment, onboarding, employee records, payroll processing, and HR reporting to support a productive workplace.

The role requires strong communication in English and Arabic, confidentiality, and attention to detail. You will partner with managers to ensure compliant processes, accurate documentation, and timely payroll, while fostering

Qualifications

• Bachelor's degree in Human Resources, Business Administration or related field.
• CIPD/PHR/SHRM certification is an advantage.
• Minimum 4 years of HR experience covering recruitment, operations, employee relations and payroll.
• Strong working knowledge of Omani Labour Law.

Responsibilities

• Coordinate end-to-end recruitment and onboarding activities.
• Maintain accurate employee records (physical and electronic) and ensure compliance with Oman Labour Law.
• Prepare regular HR reports (headcount, turnover, attendance, leave balances).
• Process monthly payroll inputs and coordinate with Finance for salary disbursement.
• Handle employee relations and support grievance resolution per policy and law.
• Identify training needs and coordinate internal/external training programmes.
• Plan and coordinate employee engagement activities and measure feedback.

Skills

Communication (English) and Arabic

Organisational skills

Time-management

Confidentiality

Education

Bachelor's degree in HR / Business Administration or related field

CIPD/PHR/SHRM certification (advantage)

Tools

HRIS

Payroll systems

MS Office (Excel, Word, Outlook)

Applicant Tracking System (ATS)

Job description

JOB PURPOSE HR Specialist is responsible for the day-to-day management of HR operations including recruitment employee records and documentation HR reporting employee relations payroll processing training coordination and employee engagement The role ensures accurate compliant and efficient HR administration in line with Omani Labour Law and company policy and supports a positive and productive workplace for all employees

MAIN TASKS

DUTIES AND RESPONSIBILITIES

RECRUITMENT ONBOARDING

• 1 Recruitment - Coordinate end-to-end recruitment activities including job postings screening shortlisting and scheduling interviews - Liaise with hiring managers to understand staffing needs and prepare job descriptions - Manage new hire onboarding including offer letters contracts and orientation - Maintain and update the recruitment tracker and candidate database

Employee Records and Filing

• 2 Employee Records and Filing - Maintain accurate and up-to-date employee personnel files physical and electronic - Ensure all employee documentation complies with Omani Labour Law requirements - Track and renew employee documents visas labour cards ID cards contracts

HR Reporting

• 3 HR Reporting - Prepare regular HR reports headcount turnover attendance leave balances etc - Support management with data and analytics for HR decision-making - Maintain HRIS records and ensure data accuracy

Payroll

• 4 Payroll - Process monthly payroll inputs attendance leave overtime deductions - Coordinate with Finance to ensure accurate and timely salary disbursement - Maintain payroll records and respond to employee payroll-related queries - Ensure compliance with Social Protection Fund formerly PASI and Wage Protection System WPS requirements

Employee Relations

• 5 Employee Relations - Act as a point of contact for employee queries and concerns - Support the resolution of grievances and disciplinary matters in line with company policy and Omani Labour Law - Promote fair and consistent application of HR policies across the organisation

Training Development

• 6 Training Development - Identify employee training needs in coordination with department heads - Coordinate and schedule internal and external training programmes - Maintain training records and track employee development plans - Support onboarding and induction training for new hires

Employee Engagement

• 7 Employee Engagement - Plan and coordinate employee engagement activities and events - Support initiatives that promote a positive workplace culture - Collect and analyse employee feedback surveys exit interviews to improve engagement - Assist management in implementing retention and motivation programmes

MINIMUM QUALIFICATIONS

• Education - Bachelor s degree in Human Resources Business Administration or a related field - CIPD PHR or SHRM certification is an advantage
• Experience - Minimum 4 years of relevant HR experience covering recruitment operations employee relations and payroll - Strong working knowledge of Omani Labour Law
• Technical Skills - HRIS and payroll systems proficiency in MS Office Excel Word Outlook - Familiarity with Social Protection Fund PASI and Wage Protection System WPS processes - Recruitment platforms and applicant tracking tools
• Soft Skills - Excellent communication skills in English and Arabic - Strong organisational and time-management skills - High attention to detail and confidentiality - Problem-solving interpersonal and employee grievance-handling skills