Executive Assistant to The CEO & Management Coordinator

LooxLumination; Muscat; On-site; OMR 7,000 - 14,000; Full time

Benefits offered by this job

Team of smart people

Flexible working hours

No rigid working hours

Team events and activities

Sports activities

Job summary

LooxLumination in Muscat, Oman is seeking an Executive Assistant to the CEO to organize the CEO’s schedule, manage meetings, and coordinate across departments.

The role emphasizes autonomy, strong English communication, and proficiency with Excel, PowerPoint, and ERP systems like Odoo, with responsibilities spanning KPI tracking and cross-functional follow-up.

Qualifications

• Excellent communication, presentation, and interpersonal skills.
• Strong follow-up, organization, and problem-solving abilities.
• Confident personality with basic management and leadership skills.
• Good understanding of KPIs, OKRs, and action plans.
• Strong written and spoken English.
• Good command of Excel, PowerPoint, and digital systems.
• Experience with Odoo or ERP systems is an advantage.
• Relevant experience and a bachelor’s degree are preferred.

Responsibilities

• Organize the CEO’s schedule and management meetings.
• Prepare meeting minutes, action plans, and follow-up reports.
• Attend or lead selected internal meetings when delegated by the CEO.
• Follow up with department heads until assigned tasks are completed.
• Monitor departmental KPIs, OKRs, deadlines, and weekly plans.
• Identify delays and unresolved matters and report them to the CEO.
• Coordinate Odoo requirements and issues with different departments.
• Follow up with the Odoo developer on developments, customizations, and bug fixes.
• Test completed Odoo developments and maintain an updated progress tracker.

Skills

Communication

Presentation

Interpersonal skills

Organization

Problem-solving

Leadership

KPIs/OKRs

Excel

PowerPoint

Odoo/ERP

Education

Bachelor’s degree

Tools

Odoo

ERP systems

Job description

Executive Assistant to The CEO & Management Coordinator

Muscat , Oman

We are looking for a proactive, highly organized, and confidentprofessional to support the CEO and coordinate management activities across thecompany.

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

Responsibilities

• Organize the CEO’s schedule and management meetings
• Prepare meetingminutes, action plans, and follow-up reports
• Attend or leadselected internal meetings when delegated by the CEO
• Follow up withdepartment heads until assigned tasks are completed
• Monitordepartmental KPIs, OKRs, deadlines, and weekly plans
• Identify delaysand unresolved matters and report them to the CEO
• Coordinate Odoorequirements and issues with different departments
• Follow up withthe Odoo developer on developments, customizations, and bug fixes
• Test completedOdoo developments and maintain an updated progress tracker

Requirements

• Excellent communication, presentation, and interpersonalskills
• Strongfollow-up, organization, and problem-solving abilities
• Confidentpersonality with basic management and leadership skills
• Goodunderstanding of KPIs, OKRs, and action plans
• Strong writtenand spoken English
• Good command ofExcel, PowerPoint, and digital systems
• Experience withOdoo or ERP systems is an advantage
• Relevantexperience and a bachelor’s degree are preferred

What's great in the job?

• Great team of smart people, in a friendly and open culture
• No dumb managers, no stupid tools to use, no rigid working hours
• No waste of time in enterprise processes, real responsibilities and autonomy
• Expand your knowledge of various business industries
• Create content that will help our users on a daily basis
• Real responsibilities and challenges in a fast evolving company

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weeklysports sessions, team building events, monthly drink, and much more

A full-time position
Attractive salary package.

Trainings

12 days / year, including
6 of your choice.

Sport Activity

Play any sport with colleagues,
the bill is covered.