Executive Assistant

Confidential; Dhofar; On-site; OMR 12,000 - 18,000; Full time

Job summary

Confidential seeks to hire an Executive Assistant based in Salalah, Oman. The role will provide strategic support to the COO by managing schedules, preparing reports, and coordinating cross-functional activities.

The ideal candidate should have a Bachelor's Degree in Mechanical or Chemical Engineering and 3-6 years of experience in an executive coordination role, specifically within the Oman manufacturing industry.

Qualifications

• 3 to 6 years of relevant experience in executive coordination or operations support.
• Mandatory experience in Oman manufacturing industry.
• Exposure to project coordination and operational reporting is an advantage.

Responsibilities

• Manage COO calendar, meetings, and travel schedules.
• Prepare Minutes of Meeting, presentations, and business reports.
• Coordinate with internal departments for operational updates.

Skills

Coordination

Reporting

Analytical skills

Stakeholder management

Education

Bachelor’s Degree in Mechanical Engineering or Chemical Engineering

Job description

Our client based in Salalah is looking to hire an Executive assistant for their company. To provide strategic executive and operational support to the COO by coordinating cross-functional activities, monitoring operational and project execution, managing management communications, and ensuring timely follow-up on critical business initiatives. The role requires strong coordination, reporting, analytical, and stakeholder management capabilities within the environment.

Responsibilities

• Manage COO calendar, meetings, appointments, and travel schedules
• Prepare Minutes of Meeting (MOM), presentations, business reports, and management summaries
• Coordinate with internal departments for operational updates and action tracking
• Maintain confidential records, management correspondence, and official documents
• Ensure timely follow-up and closure of management action items
• Support COO in day-to-day operational coordination and business communication
• Support COO in monitoring manufacturing operations and project activities
• Coordinate with cross-functional teams for project execution and operational alignment
• Track operational milestones, project deliverables, and implementation timelines
• Assist in preparing operational dashboards, MIS reports, and performance summaries
• Coordinate with vendors, consultants, and external stakeholders as required
• Support implementation of operational improvement initiatives and management directives
• Ensure timely escalation of critical operational issues to management
• Maintain project trackers and management reporting systems
• Monitor closure status of pending action items
• Ensure timely submission of operational and management reports
• Support compliance and documentation requirements related to COO Office activities

Qualifications

• Bachelor’s Degree in Mechanical Engineering or Chemical Engineering (B.E./B.Tech)
• 3 to 6 years of relevant experience in executive coordination, operations support, project coordination, or management support roles
• Mandatory experience in Oman manufacturing industry
• GCC manufacturing experience will be considered as secondary preference
• Experience in engineering, industrial, or manufacturing operational environment is preferred
• Exposure to project coordination, operational reporting, and management support functions is an added advantage