Executive Assistant & Administrative Operations Lead

Flip retail; Muscat; On-site; OMR 12,000 - 18,000; Full time

Job summary

Flip retail in Oman seeks an executive secretary/administrative assistant to support top-level management by organizing schedules, preparing reports, and handling communications.

The role covers calendar management, travel planning, document filing, minutes, and coordinating meetings and office services to enable executives to operate efficiently.

Experience with word processing, spreadsheets, databases, and correspondence handling is preferred.

Responsibilities

• Take care of and preserve executives' schedules.
• Prepare billings, reports, memoranda, letters, financial statements and other files using word processing, spreadsheets, databases or presentation software.
• Make travel plans for executives.
• Read and assess inbound memos, submissions and records to identify their significance and plan their circulation.
• Open, sort, and distribute inbound correspondence including faxes and email.
• File and retrieve corporate records, documents and files.
• Prepare responses to documents including routine queries.
• Carry out basic office duties such as purchasing supplies, maintaining records management systems, and performing basic accounting work.
• Prepare schedules and arrange for committee, board and other meetings.
• Assemble, record, and distribute minutes of meetings.
• Attend meetings to record minutes.
• Coordinate and direct office services such as records and budget preparation, staff, and housekeeping to assist executives.

Job description

Flip retail in Oman seeks an executive secretary/administrative assistant to support top-level management by organizing schedules, preparing reports, and handling communications.

The role covers calendar management, travel planning, document filing, minutes, and coordinating meetings and office services to enable executives to operate efficiently.

Experience with word processing, spreadsheets, databases, and correspondence handling is preferred.