Office Administrator/Bookkeeper

Aotearoa New Zealand Association of Social Workers; Queenstown; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

36 hour working week

5 weeks annual leave

Opportunities for professional develop

Supportive and collaborative team

Job summary

Hunter McLeod Ltd in Queenstown, Otago, is seeking an experienced office administrator/bookkeeper to join the team on a full-time basis. You will greet clients, manage front-desk duties, handle accounts payable/receivable, and support the Practice Manager and accountants as required.

The role requires Xero and online payroll system experience, client database maintenance, GST returns, and a mix of admin tasks with IT responsibilities.

Qualifications

• Excellent attention to detail and organisational skills.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Experience using Xero and online payroll systems.
• Proficiency in Microsoft Office applications.

Responsibilities

• Welcome clients and visitors, providing a professional first point of contact.
• Provide refreshments and ensure a welcoming client environment.
• Answer and direct phone and email enquiries.
• General administration tasks including purchasing office supplies and filing.
• Document scanning and filing; client database maintenance.
• Assisting with compilation of formal documents and procedure manuals.
• Personal assistance to Managing Director; support to Practice Manager and accountants.
• Accounts Payable and Accounts Receivable; property management assistance.
• Marketing, advertising and Mailchimp newsletters; GST Returns preparation.
• IT proficiency to maintain office IT systems.

Skills

Attention to detail

Organisational skills

Communication skills

Working under pressure

Tools

Xero

Online payroll systems

Microsoft Office

Job description

We are seeking an office administrator/bookkeeper to join our team at Hunter McLeod Ltd in Queenstown, Otago. This full-time role is an excellent opportunity for an experienced administrator/bookkeeper to continue to further their knowledge within a tight knit team.

What you will be doing

Welcome clients and visitors, providing a professional first point of contact

Provide refreshments (tea/coffee/water) and ensure a welcoming client environment

Answer and direct phone and email enquiries

General administration tasks including purchasing office supplies, mail runs, general errands, filing, administrative support and ad-hoc duties as and when required

Document scanning and filing

Client database maintenance and updates

Assisting with compilation of formal documents and procedure manuals

Personal Assistance to Managing Director

Assisting Practice Manager and accountants when required

Accounts Payable and Accounts Receivable

Property management assistance

Marketing, advertising and Mailchimp newsletters

Preparation of client GST Returns

IT proficient to maintain office IT systems, supported by Company IT specialist (experience preferable but not essential)

What we're looking for

• 2 years of experience in a similar role
• Excellent attention to detail
• Good organisational skills
• Ability to work under pressure
• Strong communication and interpersonal skills
• Experience using Xero
• Experience using online payroll systems
• Proficient in using Microsoft Office

What we offer

• Competitive salary
• Comprehensive benefits package
• 36 hour working week
• 5 weeks annual leave
• Opportunities for professional development and career advancement
• Supportive and collaborative team environment