Workplace and Administration Support Officer

JobSpace; Hamilton; On-site; NZD 65,000 - 76,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection

Critical Illness Insurance

Inclusive culture

Job summary

Waka Kotahi NZ Transport Agency in Hamilton is seeking a dedicated Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. This role is a 12-month fixed term/secondment and office-based in Hamilton.

The successful candidate will manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our offices.

Qualifications

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast-paced environment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.

Responsibilities

• Maintain a high standard of core building and office facilities.
• Complete workplace requests, and provide first level site support including digital and technical support.
• Support site health and safety, including building site inductions and orientations.
• Support office security procedures and processes.
• Support day to day fleet management.
• Provide professional visitor management services.
• Provide professional administrative services, including meeting and event support, document preparation, and invoice processing.

Skills

Facilities support

Administration

Travel coordination

Customer service

Microsoft Office

Digital skills

Problem solving

Teamwork

Tools

Microsoft Office

Job description

Workplace and Administration Support Officer

Workplace and Administration Support Officer

Be the go-to person for workplace and administration support across NZTA offices. Ensure safe, productive and sustainable workplaces. Join a team that values collaboration, service, and continuous improvement. This is a 12-month fixed term/secondment role based in Hamilton. This is an office-based position.

We're looking for a Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. In this role, you'll manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office.

Key responsibilities include:

• Maintaining a high standard of core building and office facilities
• Completing workplace requests, and provide first level site support including digital and technical support
• Supporting site health and safety, including building site inductions and orientations
• Supporting our office security procedures and processes
• Supporting day to day fleet management
• Providing professional visitor management services
• Providing professional administrative services, including meeting and event support, document preparation, and invoice processing

We are seeking to appoint at a salary between $65,278-$75,585 commensurate with skills and experience.

To thrive in this role, you'll bring:

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast-paced environment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

You'll be part of Te Ama – Commercial and Corporate, within the Support Services team, which provides shared services that enable NZTA to operate efficiently and effectively. We support safe, productive workplaces and travel solutions across the organisation.

Ka whiwhi koe i te aha | What you will get in return

At NZTA, we offer:

• A competitive salary and benefits package.
• Five weeks annual leave.
• Income Protection and Critical Illness Insurance for permanent employees.
• A culture that celebrates inclusion, wellbeing, and professional growth.

10 September 2026

For further information, email: *******@nzta.govt.nz

To be considered for this position you must have a legal right to live and work in New Zealand.

Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.