Workplace and Administration Support Officer

NZ Transport Agency Waka Kotahi; Hamilton; On-site; NZD 65,000 - 76,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection and Critical Illness

Critical Illness Insurance for perman…

Job summary

NZ Transport Agency Waka Kotahi in Hamilton is seeking a Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. In this fixed-term role you’ll manage workplace functions and provide administration and/or travel coordination support, contributing to smooth operation of our office.

Benefits include five weeks annual leave, Income Protection and Critical Illness Insurance for permanent employees, and a

Qualifications

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast paced environment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.

Responsibilities

• Maintaining a high standard of core building and office facilities
• Completing workplace requests, and provide first level site support including digital and technical support
• Supporting site health and safety, including building site inductions and orientations
• Supporting our office security procedures and processes
• Supporting day to day fleet management
• Providing professional visitor management services
• Providing professional administrative services, including meeting and event support, document preparation, and invoice processing

Skills

Facilities support

Administration

Travel coordination

Customer service

Microsoft Office

Teamwork

NZ driver licence

Digital skills

Learning new systems

Tools

Microsoft Office

Job description

• Be the go-to person for workplace and administration support across NZTA offices.
• Ensure safe,productiveand sustainable workplaces.
• Join a team that values collaboration, service, and continuous improvement.
• 12-month fixed term /Secondmentrole based in Hamilton.
• This is anoffice basedposition.

TeWhiwhingamahi | The opportunity

We’relooking for a Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. In this role,you’llmanage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office’s.

Key responsibilities include:

• Maintaining a high standard of core building and office facilities
• Completing workplace requests, and provide first level site support including digital and technical support
• Supporting site health and safety, including building site inductions and orientations
• Supporting our office security procedures and processes
• Supporting day to day fleet management
• Providing professional visitor management services
• Providing professional administrative services, including meeting and event support, document preparation, and invoice processing,

You will find out more about the role here.

We are seeking to appoint at a salary between $65,278-$75,585commensuratewith skills and experience.

Kokoetēnei| About you

To thrive in this role,you’llbring:

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast pacedenvironment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.

You willdemonstrateknowledge of, or a willingness to gain an understanding ofTeAo Māori and promote tikanga andTeReo Māori. You will also have knowledge of, or a willingness to gain an appreciation ofTeTiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.

Mōmātou| About Us

You’llbe part ofTeAma – Commercial and Corporate, within the Support Services team, which provides shared services that enable NZTA tooperateefficiently and effectively. We support safe, productive workplaces and travel solutions across the organisation.

Kawhiwhikoeiteaha | What you will get in return

At NZTA, we offer:

• A competitive salary and benefits package.
• Five weeks annual leave.
• Income Protection and Critical Illness Insurance for permanent employees.
• A culture that celebrates inclusion, wellbeing, and professional growth.

Rà Katinga | Applications close:

10 September 2026

For further information, email: [e-mail]

To be considered for this position you must have a legal right to live and work in New Zealand.

Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.

Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time.