Facilities & Administration Support Specialist

JobSpace; Hamilton; On-site; NZD 65,000 - 76,000; Full time

Benefits offered by this job

Five weeks annual leave

Income Protection

Critical Illness Insurance

Inclusive culture

Job summary

Waka Kotahi NZ Transport Agency in Hamilton is seeking a dedicated Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. This role is a 12-month fixed term/secondment and office-based in Hamilton.

The successful candidate will manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our offices.

Qualifications

• Experience in facilities support, administration, and travel coordination.
• Strong customer service and communication skills, ability to prioritise, and thrive in a fast-paced environment.
• A clean NZ driver licence, and confidence driving a range of passenger vehicles.
• Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems.
• Ability to work well in a team and take accountability for self-development.

Responsibilities

• Maintain a high standard of core building and office facilities.
• Complete workplace requests, and provide first level site support including digital and technical support.
• Support site health and safety, including building site inductions and orientations.
• Support office security procedures and processes.
• Support day to day fleet management.
• Provide professional visitor management services.
• Provide professional administrative services, including meeting and event support, document preparation, and invoice processing.

Skills

Facilities support

Administration

Travel coordination

Customer service

Microsoft Office

Digital skills

Problem solving

Teamwork

Tools

Microsoft Office

Job description

Waka Kotahi NZ Transport Agency in Hamilton is seeking a dedicated Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. This role is a 12-month fixed term/secondment and office-based in Hamilton.

The successful candidate will manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our offices.