Wellington Office & Project Coordinator (Part-Time Friendly)

Frequency; Wellington; On-site; NZD 52,000 - 68,000; Part time

Benefits offered by this job

5 weeks’ annual leave

4.5% employer KiwiSaver contribution

Enhanced parental leave

Wellbeing benefit and access to EAP

Regular team connection moments and aff

Opportunity to support both Wellington

Job summary

Frequency is seeking an organised office coordinator to support our Wellington office and project teams. You will work closely with Wellington leaders, staff and the National Office Manager to keep information, documentation, reporting and financial administration accurate and up to date.

We’re open to part-time arrangements for the right person, and the role emphasizes collaboration, proactive communication and a welcoming, well-run workplace.

Qualifications

• Previous experience in administration, office coordination or project support.
• Experience working with invoices, financial information or similar administration.
• Strong organisation, accuracy and follow-through.
• Clear, confident and professional communication.
• Confidence using Microsoft 365 and learning new systems.
• Sound judgement when handling confidential or commercially sensitive information.
• Ability to manage changing priorities and work effectively with a wide range of people.
• Experience within a project-based environment would be helpful, but it isn’t essential.
• You’ll enjoy helping others, plan ahead and communicate early when information is missing or a deadline may be at risk.

Responsibilities

• Coordinate day-to-day office requirements for Wellington and support National Office Manager.
• Provide practical administrative support to Wellington leaders and staff.
• Manage office supplies and liaise with building management, suppliers, cleaning, facilities and maintenance.
• Support office communications and contribute to a positive, connected environment.
• Help new employees settle in with workspace prep, orientation and health and safety induction.
• Provide project coordination and administration, including project setup, meetings, registers, documents and records.
• Assist with project reporting, document preparation and client deliverables.
• Support month-end invoicing, timesheet monitoring and other project financial administration.

Skills

Administration

Office coordination

Project support

Tools

Microsoft 365

Job description

Frequency is seeking an organised office coordinator to support our Wellington office and project teams. You will work closely with Wellington leaders, staff and the National Office Manager to keep information, documentation, reporting and financial administration accurate and up to date.

We’re open to part-time arrangements for the right person, and the role emphasizes collaboration, proactive communication and a welcoming, well-run workplace.