Office Administrator

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Supportive team environment

Flexible hours

Career development opportunities

Job summary

Spencer Holmes Limited, a Wellington-based multidisciplinary consultancy, seeks an Office Administrator to cover maternity leave for six to twelve months and help keep the busy office running smoothly. You will handle reception, data entry, invoicing support, and document management with a positive, organised approach.

This role suits someone who enjoys people, has strong English skills, and is comfortable learning new systems.

Qualifications

• Excellent communication and interpersonal skills
• Organised, reliable and detail-oriented
• Good written and verbal English skills
• Confident using computers and learning new systems
• Positive attitude and good sense of humour
• Ability to work independently and in a team

Responsibilities

• General office administration and reception duties
• Answering phone calls and greeting visitors
• Managing incoming and outgoing correspondence
• Data entry and document management
• Supporting staff with administrative tasks and project documentation
• Ordering office supplies and coordinating office services
• Assisting with invoicing and other business administration tasks as required

Skills

Communication skills

Organised

Detail-oriented

English proficiency

Computer literacy

Teamwork

Job description

Office Administrator - Maternity Leave Cover

About Us

Spencer Holmes Limited is a well-established Wellington-based multidisciplinary consultancy providing professional services in structural, civil and fire engineering, land surveying, and resource management. We pride ourselves on delivering high-quality outcomes for our clients while maintaining a supportive, friendly, and collaborative workplace.

About the Role

We are seeking a friendly, organised, and enthusiastic Office Administrator to join our team for a period of six to twelve months to cover maternity leave and help our existing admin staff ensure the smooth day-to-day operation of our busy office.

This is a varied role that would suit someone who enjoys working with people, has a positive attitude, and takes pride in keeping things organised and running efficiently.

Key responsibilities

• General office administration and reception duties
• Answering phone calls and greeting visitors
• Managing incoming and outgoing correspondence
• Data entry and document management
• Supporting staff with administrative tasks and project documentation
• Ordering office supplies and coordinating office services
• Assisting with invoicing and other business administration tasks as required

About You

• Have excellent communication and interpersonal skills
• Be organised, reliable, and detail-oriented
• Possess good written and verbal English skills
• Be confident using computers and learning new systems
• Have a positive attitude and a good sense of humour
• Be able to work independently as well as part of a team

What We Offer

• A supportive and friendly team environment
• Flexible full-time or part-time hours (to be agreed with the successful candidate)
• Opportunities to learn new skills and develop your career

Applicants must be legally entitled to work in New Zealand.