Team Assistant

Colliers; Wellington; On-site; NZD 50,000 - 65,000; Full time

Job summary

Colliers in Wellington is seeking a proactive Team Assistant to support the Occupier Services team. You’ll help keep the team connected, organized, and set up for success with day-to-day administrative tasks and coordinated travel and meetings.

You will contribute to team culture, onboarding, and maintaining records while handling office operations and supplier relationships to ensure an efficient workplace. A proactive, detail-oriented approach is essential.

Qualifications

• Experience in administration, coordination or related support roles.
• Strong organisational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication; proactive learner.

Responsibilities

• Provide day-to-day administrative support to the Occupier Services team.
• Coordinate meetings, travel, calendars, and team communications.
• Support events, onboarding, and maintain team records.
• Manage office administration and supplier relationships for efficiency.
• Identify process improvements to support internal stakeholders.

Skills

Organisational skills

Communication skills

Administrative support

MS Office

Tools

Microsoft Office Suite

Job description

Company Description

Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating through three industryleading businesses: Commercial Real Estate, Engineering, and Investment Management. With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle.

Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership — driving strong alignment and sustained value creation for our shareholders. With $5.7 billion in annual revenues, 27,000 professionals, and $109 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide.

Job Description

Looking for a role where you can make a real impact? As a Team Assistant within our Occupier Services team, you'll be at the heart of our day-to-day operations, helping to keep our team connected, organised, and set up for success. From coordinating activities and supporting key business processes to contributing to team culture and engagement, you'll play an important role in creating a positive experience for both colleagues and clients.

If you're someone who enjoys variety, loves building relationships, and takes pride in being the person others can rely on, this could be the perfect next step in your career. You'll join a supportive, collaborative team where you'll have the opportunity to learn, grow, and make a meaningful contribution every day.

The Value You'll Add

As our Team Assistant, you'll help keep our team running smoothly by:

• Providing day-to-day administrative support to the Occupier Services team across multiple locations.
• Coordinating meetings, travel arrangements, calendars, and team communications.
• Supporting the delivery of team events, initiatives, and workplace culture activities.
• Assisting with onboarding, training coordination, and maintaining team records and registers.
• Managing office administration, supplier relationships, and operational processes to ensure an efficient workplace.
• Identifying opportunities to improve processes and deliver exceptional support to internal stakeholders.

What You’ll Bring

We're looking for someone who brings:

• Previous experience in administration, coordination, customer service, reception, or a similar support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• A proactive approach with a willingness to take initiative and learn new systems.
• High attention to detail and a commitment to delivering quality work.
• Strong Microsoft Office skills and confidence learning new technology platforms

Additional Information

Colliers is an inclusive employer, where different perspectives, cultures, and backgrounds are celebrated. Colliers provides equal opportunity in all employment practices. We recruit and retain the best people to uphold our enterprising culture and lead our industry into the future.