EOI: Guest Relations

CBRE Asia Pacific; Wellington; On-site; NZD 28,000 - 41,000; Part time

Benefits offered by this job

Flexible schedule

Free training and support

Job summary

CBRE Asia Pacific in Wellington, NZ is seeking a part-time Facilities Support Administrator to cover daily operations and deliver excellent client service.

You will assist the Facilities Management team, coordinate with vendors, manage office tasks, reception, mail, stock, and arrange meeting room bookings while upholding safety and compliance. Flexible 1-2 days per week to fit your schedule.

Qualifications

• Confident performing administrative tasks and collaborating with others.
• Experience in customer service and/or front of house in a corporate setting.
• Dedication to exceptional customer service with a customer-centric approach.
• Strong time management, organization and ability to meet deadlines.
• Ability to think on their feet and solve problems.
• Proficient in Word, Excel and Outlook; facilities/related experience is a plus.

Responsibilities

• Assist Facilities Management with day-to-day operations.
• Provide superior customer service and build relationships with clients.
• Manage office activities: reception, mail, stock and equipment orders.
• Coordinate with vendors/building management for maintenance and access.
• Coordinate meeting room bookings and facility setup; support stock takes.
• Be primary contact for employees, visitors and external stakeholders on workplace requests.
• Help enforce workplace policies to ensure safety, efficiency and compliance.
• This is a part-time role at 1–2 days per week.

Skills

Administrative tasks

Customer service

Time management

MS Word

MS Excel

MS Outlook

Facilities experience

Problem solving

Tools

Microsoft Office

Job description

• Join CBRE a global leader in Commercial Real Estate
• Work Your Way to suit your schedule
• Career path opportunities
• Wellington, NZ

Looking to transfer your skills and have flexibility to suit your lifestyle? Are you looking for a pathway into something different and a work schedule that suits the days you want to work? We are looking for candidates with part time availability. We are interested in people after casual work in the corporate sector to join our Work Your Way community to provide regular leave cover for a variety of different roles across our client accounts (well-known brands you will know!). It's your dedication to customer service, exceptional work ethic and strong people skills, give you everything you need to deliver an amazing guest experience in a new environment—the workplace.

The Opportunity

• Assisting the Facilities Management team with day-to-day operations
• Provide superior customer service and build strong relationships with our client
• Manage day-to-day office activities, including reception, mail distribution, and managing office supplies and equipment – stock take and ordering
• Coordinate with vendors, building management and service providers for maintenance, repairs and access
• Coordinate meeting room bookings, assist with facility setup, and provide support for the monthly stock take for the office drinks and snacks
• Act as a primary point of contact for employees, visitors, and external stakeholders regarding workplace-related requests
• Help enforce workplace policies and procedures to ensure safety, efficiency, and compliance
• This is part time opportunity – 1-2 days per week

Our Ideal Person

• Confident in performing administrative tasks and working collaboratively
• Experience in customer service and/or front of house / client facing in a professional / corporate environment
• Is dedicated to exceptional customer service and has a customer centric approach to all tasks
• Excellent time management and organization skills with the ability to manage workflow and priorities and meet deadlines.
• Ability to think quickly on their feet and problem solve
• Intermediate to advanced skill level in core Microsoft Packages – Word, Excel and Outlook
• Previous experience in facilities, property, or related role desired

What’s in it for you?

• Flexibility to work the days that suit your schedule
• Earn money while making invaluable industry connections
• Gain hands-on experience across a range of different clients we serve
• Rewarding career development opportunities across CBRE with free training and ongoing professional support
• Being part of global leader who is dedicated to recognising and rewarding our employees in-line with the Company’s RISE Values

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Join our Community of Flexible Workers

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued and heard. Because when you belong, we all succeed.

Our roles are full of opportunity, experience, and collaboration. If you haven’t followed a traditional journey to get where you are, that’s okay. We value all types of experience— the diversity and variety is what makes us unique.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

We look forward to hearing from you!

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