Contract Support Administrator

JobSpace; Tauranga; On-site; NZD 42,000 - 65,000; Full time

Job summary

JobSpace in Tauranga is seeking a proactive Administrator to join our team. This role is central to the smooth day-to-day running of the office, providing essential support across a range of administrative functions.

The successful candidate will work closely with colleagues and management to ensure efficient processes, accurate record-keeping, and excellent service to internal and external stakeholders. Key responsibilities include handling calls and emails, maintaining records, scheduling

Qualifications

• One year of experience or a relevant qualification in business administration, office administration and related fields.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong attention to detail and ability to manage multiple tasks in a busy environment.
• Excellent written and verbal communication abilities.

Responsibilities

• Answer and direct phone calls and emails in a professional and timely manner
• Maintain accurate records and databases, ensuring information is up to date
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and format documents, reports, and presentations
• Order and manage office supplies and stationery
• Assist with processing invoices, purchase orders and expenses
• Support onboarding for new staff including induction materials
• Liaise with internal departments and external suppliers/clients
• Ensure compliance with company policies including health and safety
• Assist with basic HR administrative tasks such as maintaining staff records
• Undertake ad hoc administrative duties and projects as required by management

Skills

Organisational skills

Time management

Written communication

Verbal communication

Tools

Microsoft Office

Job description

One year experience or a relevant qualification in business administration, office administration, business administration and technology, computing, or a closely related field. Strong organisational and time-management skills are essential, along with excellent written and verbal communication abilities. The ideal candidate should be proficient in Microsoft Office applications, possess strong attention to detail, and demonstrate the ability to manage multiple tasks efficiently while maintaining accuracy in a busy administrative environment.

We are seeking a proactive and detail-oriented Administrator to join our team. This role is central to the smooth day-to-day running of the office, providing essential support across a range of administrative functions. The successful candidate will work closely with colleagues and management to ensure efficient processes, accurate record-keeping, and excellent service to internal and external stakeholders.

Key Responsibilities:

• Answer and direct phone calls and emails in a professional and timely manner
• Maintain accurate records and databases, ensuring information is up to date and easily accessible
• Schedule and coordinate meetings, appointments, and travel arrangements as required
• Prepare and format documents, reports, and presentations
• Order and manage office supplies and stationery
• Assist with the preparation and processing of invoices, purchase orders, and expenses
• Support the onboarding process for new staff, including preparation of induction materials
• Liaise with internal departments and external suppliers/clients as needed
• Ensure compliance with company policies and procedures, including health and safety requirements
• Assist with basic HR administrative tasks, such as maintaining staff records
• Undertake ad hoc administrative duties and projects as required by management