Operations Assistant

JCDecaux Australia; Auckland; Hybrid; NZD 50,000 - 65,000; Full time

Benefits offered by this job

25 days annual leave

Volunteer leave

Dedicated celebration and wellnessdays

Participation in bonus or OTE programs

Comprehensive training and development

Parental leave and fertility leave

Hybrid working arrangements

Diversity & Inclusion & CSR committees

Job summary

JCDecaux Australia is seeking an operationally focused administrative professional to support the Sales and Operations teams. You will instruct external posting companies via our in-house system, track installations, and handle digital uploads and programmatic campaigns.

You will also ensure timely completion of office tasks and maintain essential records. The role emphasizes accuracy, strong communication, and teamwork within a close-knit environment, with a hybrid working arrangement available

Qualifications

• Prior administrative experience is required.
• Ability to coordinate with multiple teams and manage timelines.
• Strong communication and organisational skills are essential.

Responsibilities

• Coordinate with Corporate Travel and all staff travel requirements.
• Coordinate our Carbon Zero Project by maintaining relevant records and trackers.
• Maintain stationery, kitchen supplies, and stay within budget set by Head of Country.
• Coordinate local IT and cleaners.
• Ensure shared spaces are kept clean including kitchen, boardroom, meeting rooms.
• Generate postings and despatch to all Contractors.
• Track installs daily and update the Sales team.
• Despatch Maintenance Work Orders to Contractors when required.

Skills

Attention to detail

Strong communication

Experience meeting deadlines

Tools

Outlook

Word

PowerPoint

Excel

Job description

What we do:

We lead the way in Out-of-Home advertising. With roots stretching back over 50 years in France, our founder Jean-Claude Decaux pioneered innovation through street furniture, sparking a global advertising revolution. Today, we stand as a premium broadcast channel across Australia and New Zealand.

Who we are:

Our people are our greatest asset, and we are dedicated to fostering a positive culture where people are at the heart of everything we do. We believe in the power of collaboration and the importance of each team member in shaping our shared success. Our culture thrives on diversity, innovation, empowerment and progression. We live by our values and embrace creativity, using data driven insights and campaign effectiveness to deliver exceptional experiences for both our customers and our teams.

As an equal opportunity employer, we invest in our employees' development, prioritize their health and wellbeing, and nurture a culture that is ego free.

About the role:

An operationally focused administration role you'll provide instructions to our external posting companies via our in-house system. It will see you tracking installs and communicating updates to the Sales team, supporting the Operations team with digital uploads and programmatic campaigns, as well as providing administrative support, ensuring all designated office tasks are completed in a timely manner.

A Day in the life:

• Coordinate with Corporate Travel and all staff travel requirements
• Coordinator our Carbon Zero Project by maintaining relevant records and trackers
• Maintain adequate stationery and kitchen supplies and within the budget allocated to you by Head of Country.
• Coordinate local IT and Cleaners
• Ensure shared spaces are kept clean – includes kitchen, boardroom, meeting rooms etc.
• Generate postings and despatch to all Contractors.
• Track installs daily and update the Sales team.
• Despatch Maintenance Work Orders to relevant Contractors when required.

About You:

You'll have prior administrative experience, a positive attitude and be someone who enjoys working in a close-knit team. As well as:

• Excellent attention to detail
• Strong communication skills – written and verbal
• Experience in working to deadlines
• Intermediate software skills (Outlook, Word, Power point, Excel)

Why join JCDecaux:

At JCDecaux your wellbeing, health, and safety are our top priority. We value and reward your contributions and ensure Belonging and Inclusion are at the heart of everything we do.

Benefits on offer:

• Opportunity to get an additional week of annual leave after your first year (25 days), volunteer leave, and dedicated celebration and wellness days.
• Participation in our bonus or OTE programs
• Access to comprehensive training and development opportunities, including personalised development plans and a range of in-person and online courses to support your career journey. Development which enables you to advance and reach your full potential.
• Parental leave and Market-leading fertility leave.
• Fully supported hybrid working arrangements (subject to role).
• Opportunities to be part of employee-led steering committees across Diversity & Inclusion, Reconciliation Action Plan (RAP), Corporate Social Responsibility (CSR) and Sustainability. Our dedicated DEIB committee champions are involved in initiatives like Pride Panel, International Women's Day, and RAP. We also proudly partner with charities such as R U OK?, Oz Harvest, and Thread Together.

Join us and be part of a company where your ideas matter, your growth is a priority, and your contributions will help us lead the way in transforming the Out-of-Home landscape.