Team Administrator | Kaiwhakarite Rōpū

Department of Conservation (DOC); Gisborne; Hybrid; NZD 66,000 - 82,000; Full time

Job summary

Department of Conservation (DOC) in Gisborne/Napier is seeking an organised administrator to provide comprehensive support to dedicated teams. The role is full-time and permanent with flexible ways of working, based in Gisborne or Napier.

You will manage diaries, emails, planning and events, assist with travel, prepare presentations, minutes and reports, and help coordinate fleet and budgets. Strong communication and MS Office skills are essential for success.

Qualifications

• Proven aptitude in an administrative role.
• Excellent communication and interpersonal skills.
• Strong planning and organisational skills.
• High level of customer service.
• Proficient with the Microsoft Office suite.
• Knowledge of budgeting is beneficial.

Responsibilities

• Administer and maintain team systems and processes.
• Provide administrative support including diary and email management, planning and event management.
• Support team members with travel and accommodation arrangements.
• Prepare documentation including presentations, task assignments, reports and briefings.
• Support taskforces, including taking minutes of meetings.
• Coordinate fleet management at office sites.
• Basic knowledge of budget management.
• Establish and manage relationships with key stakeholders externally and within DOC.

Skills

Administration

Diary management

Email management

Event management

Travel arrangements

Documentation

Download minutes

Fleet management

Budget management

Stakeholder relations

Microsoft Office

Word

Excel

PowerPoint

Outlook

Planning

Organisational skills

Customer service

Interpersonal skills

Prioritisation

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

• Bring your administrative and coordination expertise to this new role
• Support our kaupapa of protecting the natural integrity of Māori land and preserving mātauranga Māori
• Full time, permanent role based in Gisborne or Napier with flexible ways of working

Te toto o te tangata, he kai; te oranga o te tangata, he whenua

While food provides the blood in our veins, our health is drawn from the land

Mō te tūranga | About the role

To succeed in this role, you will be focussed on providing support to the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and the Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi. You will need to be a smart, tech-savvy operator with strong prioritisation, warm communication and interpersonal skills and the ability to deal with a wide range of people to ensure the Pou and kaimahi you support are successful in their role.

• Administer and maintain team systems and processes
• provide administrative support including diary and email management, planning and event management
• support team members with travel and accommodation arrangements
• preparing documentation including presentations, task assignments, reports and briefings
• supporting taskforces, including taking minutes of meetings
• coordinate fleet management at office sites
• basic knowledge of budget management
• establishing and managing relationships with key stakeholders externally and within DOC

Ngā pūkenga me ngā wheako | Skills and experience

• proven aptitude in an administrative role
• initiative and thoughtfulness
• knowledge/understanding of Government is helpful but not essential
• excellent communication and interpersonal skills
• highly effective planning and organisational skills
• strong customer service focus
• expertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook.
• knowledge and experience in planning and organising projects.

Desirable:

• ability to speak or understand te reo is highly desirable
• current full New Zealand driver's licence.

He aha ngā pāinga mōu? | What's in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We're driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

Want to know more?

Salary: $65,590–$82,000, depending on skills and experience.

Rā whakakapi | Applications close

at 11:59 pm on Tuesday, 20 October 2026

Me he pātai anō, whakapā mai | For further enquiries

please contact Anna Basova, Recruitment Advisor, at [e-mail]