Team Administrator | Kaiwhakarite Rōpū

Department of Conservation; Gisborne; On-site; NZD 66,000 - 82,000; Full time

Job summary

The Department of Conservation (DOC) is seeking an organised administrator to support Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi in Gisborne or Napier. You will manage diaries, emails, travel arrangements, and documentation, helping the teams stay coordinated and responsive.

This full-time, permanent role offers flexible working arrangements, a collaborative environment, and opportunities to contribute to Māori land protection and mātauranga Māori.

Qualifications

• Experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong planning and organisational abilities.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Experience coordinating travel and meetings.

Responsibilities

• Administer and maintain team systems and processes.
• Provide admin support including diary and email management, planning and events.
• Support team travel and accommodation arrangements.
• Prepare documentation including presentations and briefings.
• Support taskforces, including minutes of meetings.
• Coordinate fleet management at office sites.
• Basic knowledge of budget management.
• Establish and manage relationships with external and internal stakeholders.

Skills

Administrative experience

Diary management

Email management

Planning & organising

Travel arrangements

Stakeholder liaison

Customer service

Interpersonal skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Bring your administrative and coordination expertise to this new role.

Support our kaupapa of protecting the natural integrity of Māori land and preserving mātauranga Māori.

Full time, permanent role based in Gisborne or Napier with flexible ways of working.

Te toto o te tangata, he kai; te oranga o te tangata, he whenua.

While food provides the blood in our veins, our health is drawn from the land.

Ngā Whenua Rāhui | Te Papa Atawhai serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi.

Mō te tūranga | About the role

To succeed in this role, you will be focussed on providing support to the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and the Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi. You will need to be a smart, tech-savvy operator with strong prioritisation, warm communication and interpersonal skills and the ability to deal with a wide range of people to ensure the Pou and kaimahi you support are successful in their role.

Key responsibilities include:

• administer and maintain team systems and processes
• provide administrative support including diary and email management, planning and event management
• support team members with travel and accommodation arrangement
• preparing documentation including presentations, task assignments, reports and briefings
• supporting taskforces, including taking minutes of meetings
• coordinate fleet management at office sites
• basic knowledge of budget management
• establishing and managing relationships with key stakeholders externally and within DOC

Ngā pūkenga me ngā wheako | Skills and experience

If you have some of following, we are keen to hear from you:

• proven aptitude in an administrative role
• initiative and thoughtfulness
• knowledge/understanding of Government is helpful but not essential
• excellent communication and interpersonal skills
• highly effective planning and organisational skills
• strong customer service focus
• expertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook.
• knowledge and experience in planning and organising projects.

Desirable:

• ability to speak or understand te reo is highly desirable
• current full New Zealand driver's licence.

He aha ngā pāinga mōu? | What's in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We're driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

Want to know more? Tonoa inaiānei

Salary: $65,590-$82,000, depending on skills and experience.

Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.

Rā whakakapi | Applications close at 11:59 pm on Tuesday, 20 October 2026

Me he pātai anō, whakapā mai | For further enquiries, please contact Anna Basova, Recruitment Advisor, at [e-mail]