Team Administrator | Kaiwhakarite Rōpū

Department of Conservation; Napier; On-site; NZD 66,000 - 82,000; Full time

Job summary

Department of Conservation in Gisborne/Napier offers a full‑time, permanent administrative support role focused on Ngā Whenua Rāhui operations. You will coordinate schedules, manage documents, and assist with travel, events, and reporting to ensure the team works efficiently.

Ideal candidates have strong office skills, excellent communication, and the ability to engage with a range of stakeholders, including internal teams and external partners. A collaborative, organized approach is essential.

Qualifications

• Proven aptitude in an administrative role.
• Strong planning and organisational skills.
• Excellent communication and interpersonal skills.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to coordinate with multiple stakeholders.
• Knowledge/understanding of Government is helpful but not essential.

Responsibilities

• Administer and maintain team systems and processes.
• Provide administrative support including diary and email management, planning and event management.
• Support team members with travel and accommodation arrangement.
• Prepare documentation including presentations, task assignments, reports and briefings.
• Support taskforces, including taking minutes of meetings.
• Coordinate fleet management at office sites.
• Basic knowledge of budget management.
• Establish and manage relationships with key stakeholders externally and within DOC.

Skills

Administrative

Planning

Interpersonal skills

Microsoft Office

Stakeholder liaison

Customer service

Documentation

Project planning

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Bring your administrative and coordination expertise to this new role

Support our kaupapa of protecting the natural integrity of Māori land and preserving mātauranga Māori.

Full time, permanent role based in Gisborne or Napier with flexible ways of working.

Te toto o te tangata, he kai; te oranga o te tangata, he whenua.

While food provides the blood in our veins, our health is drawn from the land.

Ngā Whenua Rāhui | Te Papa Atawhai serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi.

Mō te tūranga | About the role

To succeed in this role, you will be focussed on providing support to the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and the Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi. You will need to be a smart, tech-savvy operator with strong prioritisation, warm communication and interpersonal skills and the ability to deal with a wide range of people to ensure the Pou and kaimahi you support are successful in their role.

Key responsibilities include:

• administer and maintain team systems and processes
• provide administrative support including diary and email management, planning and event management
• support team members with travel and accommodation arrangement
• preparing documentation including presentations, task assignments, reports and briefings
• supporting taskforces, including taking minutes of meetings
• coordinate fleet management at office sites
• basic knowledge of budget management
• establishing and managing relationships with key stakeholders externally and within DOC

Ngā pūkenga me ngā wheako | Skills and experience

• proven aptitude in an administrative role
• initiative and thoughtfulness
• knowledge/understanding of Government is helpful but not essential
• excellent communication and interpersonal skills
• highly effective planning and organisational skills
• strong customer service focus
• expertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook.
• knowledge and experience in planning and organising projects.

Desirable

• ability to speak or understand te reo is highly desirable
• current full New Zealand driver's licence.

He aha ngā pāinga mōu? | What's in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We're driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

If you need any adjustments during the recruitment process, let us know and we'll try to accommodate.

Salary: $65,590-$82,000, depending on skills and experience.

Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.

Applications close at 11:59 pm on Tuesday, 20 October 2026

For further enquiries, please contact Anna Basova, Recruitment Advisor, at [e-mail]