Team Administrator | Kaiwhakarite Rōpū

Department-of-Conservation; Gisborne; Hybrid; NZD 66,000 - 82,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Department of Conservation (DOC) is seeking a proactive administrator in Gisborne/Napier to support Ngā Whenua Rāhui teams. You will manage diaries, emails, travel bookings, and support meetings and events, while coordinating fleet and budgets where required.

You will liaise with internal teams and external stakeholders, ensuring smooth processes and timely documentation. A NZ driver’s licence is desirable, and the role offers flexible working arrangements in a full-time permanent capacity.

Qualifications

• Experience in an administrative role or similar.
• Strong diary and email management capability.

Responsibilities

• Administer and maintain team systems and processes.
• Provide administrative support including diary and email management, planning and event management.
• Support team members with travel and accommodation arrangements.
• Prepare documentation including presentations, task assignments, reports and briefings.
• Support taskforces, including taking minutes of meetings.
• Coordinate fleet management at office sites.
• Basic knowledge of budget management.
• Establish and manage relationships with key stakeholders externally and within DOC.

Skills

administrative role

diary management

planning & organisation

customer service

communication & interpersonal

stakeholder management

budget awareness

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Bring your administrative and coordination expertise to this new roleSupport our kaupapa of protecting the natural integrity of Māori land and preserving mātauranga MāoriFull time, permanent role based in Gisborne or Napier with flexible ways of workingTe toto o te tangata, he kai; te oranga o te tangata, he whenuaWhile food provides the blood in our veins, our health is drawn from the landNgā Whenua Rāhui | Te Papa Atawhai serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi.Mō te tūranga | About the roleTo succeed in this role, you will be focussed on providing support to the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and the Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi. You will need to be a smart, tech-savvy operator with strong prioritisation, warm communication and interpersonal skills and the ability to deal with a wide range of people to ensure the Pou and kaimahi you support are successful in their role.Key responsibilities include:Administer and maintain team systems and processesprovide administrative support including diary and email management, planning and event managementsupport team members with travel and accommodation arrangementspreparing documentation including presentations, task assignments, reports and briefingssupporting taskforces, including taking minutes of meetingscoordinate fleet management at office sitesbasic knowledge of budget managementestablishing and managing relationships with key stakeholders externally and within DOCNgā pūkenga me ngā wheako | Skills and experienceIf you have some of following, we are keen to hear from you:proven aptitude in an administrative roleinitiative and thoughtfulnessknowledge/understanding of Government is helpful but not essentialexcellent communication and interpersonal skillshighly effective planning and organisational skillsstrong customer service focusexpertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook.knowledge and experience in planning and organising projects.Desirable:ability to speak or understand te reo is highly desirablecurrent full New Zealand driver’s licence.He aha ngā pāinga mōu? | What’s in it for you?DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.Want to know more?Tonoa inaiānei | Apply nowApply online with your CV and cover letter outlining your relevant experience and alignment to our Kaupapa. We’re unable to accept emailed applications or provide feedback to applicants not shortlisted.If you need any adjustments during the recruitment process, let us know and we’ll try to accommodate.Salary: $65,590–$82,000, depending on skills and experience.Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.Rā whakakapi | Applications close at 11:59 pm on Tuesday, 20 October 2026Me he pātai anō, whakapā mai | For further enquiries , please contact Anna Basova, Recruitment Advisor, at [e-mail]