Team Administrator | Kaiwhakarite Rōpū

Department of Conservation - Te Papa Atawhai; Gisborne; Hybrid; NZD 66,000 - 82,000; Full time

Job summary

Department of Conservation - Te Papa Atawhai in Gisborne or Napier seeks an administrative and coordination professional focused on supporting the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and kaimahi. You will manage diaries, emails, travel logistics, and prepare presentations, briefs and reports to enable taskforces and teams to work effectively.

Strong Microsoft Office skills, superb planning and interpersonal abilities are essential, with a willingness to engage with external stakeholders and

Qualifications

• proven aptitude in an administrative role
• initiative and thoughtfulness
• knowledge/understanding of Government is helpful but not essential
• excellent communication and interpersonal skills
• highly effective planning and organisational skills
• strong customer service focus
• expertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook
• knowledge and experience in planning and organising projects
• Desirable: ability to speak or understand te reo is highly desirable
• current full New Zealand driver’s licence

Responsibilities

• Administer and maintain team systems and processes
• provide administrative support including diary and email management, planning and event management
• support team members with travel and accommodation arrangements
• preparing documentation including presentations, task assignments, reports and briefings supporting taskforces, including taking minutes of meetings
• coordinate fleet management at office sites
• basic knowledge of budget management
• establishing and managing relationships with key stakeholders externally and within DOC

Skills

Administrative experience

Initiative

Communication skills

Interpersonal skills

Planning & organisation

Customer service

Microsoft Office

Project planning

Te reo (desirable)

NZ driver’s licence

Tools

Microsoft Office Suite

Job description

Bring your administrative and coordination expertise to this new role. Support our kaupapa of protecting the natural integrity of Māori land and preserving mātauranga Māori. Full time, permanent role based in Gisborne or Napier with flexible ways of working. Te toto o te tangata, he kai; te oranga o te tangata, he whenua. While food provides the blood in our veins, our health is drawn from the land. Ngā Whenua Rāhui | Te Papa Atawhai serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi.

Mō te tūranga | About the role

To succeed in this role, you will be focussed on providing support to the Pou Ngā Whenua Rāhui, Pou Hēteri-Ā-Nuku and the Ngā Whenua Rāhui and Hēteri-Ā-Nuku kaimahi. You will need to be a smart, tech-savvy operator with strong prioritisation, warm communication and interpersonal skills and the ability to deal with a wide range of people to ensure the Pou and kaimahi you support are successful in their role.

Key responsibilities include:

• Administer and maintain team systems and processes
• provide administrative support including diary and email management, planning and event management
• support team members with travel and accommodation arrangements
• preparing documentation including presentations, task assignments, reports and briefings supporting taskforces, including taking minutes of meetings
• coordinate fleet management at office sites
• basic knowledge of budget management
• establishing and managing relationships with key stakeholders externally and within DOC

Click here for the Role Description

Ngā pūkenga me ngā wheako | Skills and experience

• proven aptitude in an administrative role
• initiative and thoughtfulness
• knowledge/understanding of Government is helpful but not essential
• excellent communication and interpersonal skills
• highly effective planning and organisational skills
• strong customer service focus
• expertise using the Microsoft suite including Word, Excel, PowerPoint and Outlook.
• knowledge and experience in planning and organising projects.
• Desirable: ability to speak or understand te reo is highly desirable
• current full New Zealand driver’s licence.

He aha ngā pāinga mōu? | What’s in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

Want to know more? Tonoa inaiānei

If you need any adjustments during the recruitment process, let us know and we’ll try to accommodate.

Salary: $65,590–$82,000, depending on skills and experience.

Eligibility: You must hold a valid New Zealand work visa that covers the duration of employment.

Rā whakakapi | Applications close at 11:59 pm on Tuesday, 20 October 2026

Me he pātai anō, whakapā mai | For further enquiries, please contact Anna Basova, Recruitment Advisor, at [e-mail]

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa. The Department of Conservation, Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive. Ko tā Te Papa Atawhai he tiaki, he whakarauora anō hoki i te taiao puta noa i te taiao. He oranga taiao, he oranga tangata. Our people bring this vision to life. Spread across Aotearoa, they care for our land, water, and native species. From frontline rangers and technical experts to vital support teams - we have a diverse range of roles.